Share Your Grants Data
Tell your story quickly and easily and help improve philanthropy by sharing your grants data with Foundation Center.
Why Share Your Grants Data?
No one knows your grantmaking better than you. Tell your story, your way.
Join the community of funders sharing their data to ensure the field has the best information to act on.
Just export your grants data and submit. Our software partners make this even easier with pre-formatted reports.
How Does it Work?
To share your grants data all you need to do is:
- Register for a Foundation Center Updater account.
- Export a complete list of your most recent grants data in a spreadsheet following our template. Our software partners have made this easy by building this report into their systems.
- Upload your file in Updater’s “Upload Grants” section.
If you have any questions, contact us at email@example.com.
What are the Benefits?
Get a Compelling Communications Tool
When you share your grants data you’ll also receive a complimentary, interactive map of your grants powered by Foundation Center’s premier data visualization application, Foundation Maps. Use the map as an internal resource for your board or staff, to answer media inquiries in an instant, or to bring your grants data to life on your website.
Frequently Asked Questions
What information do I need to provide?
Though organizations are encouraged to share a variety of information about their grants, only eight fields are required and a few more highly encouraged.
For tips on improving the quality of grants data shared, please refer to the following posts from our "Data Fix" series:
Why is it important to provide a grant description?
Providing a detailed grant description is one of the best ways to ensure that your data will be accurately coded to capture the subject, population, geographic area served and support strategy you intended and, ultimately map correctly.
In general, a good grant description includes the following information:
- WHAT: What is the primary objective of the grant?
- HOW: How will the objectives of the grant be achieved?
- WHO: Which group or groups are meant to benefit from the grant?
- WHERE: What geographic location(s) is the grant meant to serve?
How is my grants data coded by Foundation Center?
To facilitate the use of this information, Foundation Center codes grants data with subject, population, support strategy,transaction typeand geographic area served codes. To learn more about our Philanthropy Classification System please visit http://taxonomy.foundationcenter.org/.
For the most part, data we collect are coded in an automated process with review by data experts. The automated coding process is trained for accuracy with a supervised machine learning model. If you would like to have more direct control over how your data is coded, please include the appropriate codes in the data you submit to us. If you’d like to know more about our coding process, please feel free to contact us at firstname.lastname@example.org.
How frequently should I share my grants data?
You should share your grants data at least once a year. We encourage organizations to submit more frequently – such as quarterly – to ensure that the sector has access to the timeliest information.
How quickly will my information appear on my complimentary map?
Your data will appear on your map within 10 business days, if not sooner.
Can I embed my complimentary map on my website?
Yes, you can embed your map on your website by using an iframe. To do so, just use the following code:
<iframe src="[insert map link provided by our staff]" style="width:100%;max-width:1160px;height:1160px;margin:20px auto;display: block;" scrolling="yes" allowfullscreen="" frameborder="0"></iframe>
Another option is to add the map link to a screenshot of your map. When visitors click on the image, the map will open in a new page.
What should I do if corrections need to be made to my data?
If you notice any errors or need to make changes to your data after it has been processed, just email email@example.com. We will take care of any needed changes right away. If you do not already do so, we encourage you to include your internal grant ids in data you submit to us. This will make the process of making corrections easier and more accurate.
How will my grant information be used and shared?
By sharing your grants data once, you are helping power several products and resources that serve the social sector. These include Foundation Directory Online (FDO), Foundation Maps, issue- or location-specific “Foundation Landscapes,” reports, online dashboards of philanthropic giving in a region, and more.
How do I responsibly share sensitive grants data?
Any grants or data fields you do not want published should not be sent to us. It should be assumed that any data sent to us will be published in Foundation Center platforms. If the work of the recipient is of a sensitive nature, you may mark recipients as Anonymous Recipient for a grant to an organization. For grants to individuals, please mark as Anonymous Individual(s). Please do not provide any identifying data such as street address, phone number, email, or url – but please include a city and state (for US grants) or city and country (for non-US grants). A grant description (minus identifying data) or a simple program area (such as Arts, Education, Human Rights, etc.) is requested for coding purposes.
Please note: Although we do request city and state (for US grants) or city and country (for non-US grants), we acknowledge there are contexts in which sharing this data may be cause for concern. If the publishing of this data increases risks to the population meant to benefit from the funding, the grantee/recipient, or your own organization, you can either omit Geographic Area Served information entirely or report it at a higher, less sensitive level (e.g. country vs. province or city). For more information on this topic, please see Are You Over or Under-Protecting Your Grants Data? 5 Ways to Balance Transparency and Data Protection in Sensitive Contexts and Sharing Data Responsibly: A Conversation Guide for Funders.