Posted on February 6, 2013
Administrative Associate II
PATH - Administrative Associate II
Initiates, coordinates, and executes administrative and human resources support.
Responsibilities: The following reflects management’s definition of essential functions for this job but does not
restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this
job at any time due to reasonable accommodation or other reasons. Reasonable accommodations may be made
to enable individuals with disabilities to perform essential job functions.
- Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, as assigned.
- Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes as needed.
- Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
- Exercises considerable judgment and discretion in handling requests for appointments and telephone calls.
- Manage Corporate Documents
- Manage Board of Directors communications, board meeting minutes
- Coordinates Senior Staff calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
- Supports administration, coordination, and application of company-wide human resources policies, procedures, and practices.
- Conducts research; compiles and types statistical reports for, census, workers compensation and audits as needed.
- Coordinates paperwork related to benefits, retirement plans, COBRA continuation, workers’ compensation, and unemployment.
- Maintains employee files and database. Establishes, and maintains employee files in a highly organized filing system; files correspondence and other records.
- Support employment candidate interviews and hiring process.
- Manages, job descriptions, staffing charts, and office space assignments. Organize training workshops
- Maintain employee handbooks
- Schedules and coordinates new employee orientations.
- Assists in development and implementation of department systems and procedures as needed.
- Assists with communication of benefit programs changes and updates.
- Posts required labor law information.
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
- Prepares and maintains human resources and employee benefits data and reports.
- Assists in unemployment and disability claims.
- Assists in safety programs, investigations, and reports.
- Assists with special projects as assigned..
- Assures required labor law posters are in place.
- Assists with payroll-related functions as it relates to human resources, including but not limited to processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit.
- Maintains and orders supplies for the human resources department as needed.
- Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
- Performs other duties as assigned by supervisor.
- Assist in the management of company vehicles, vehicle insurance and DMV requests.
- Support the operations department with equipment management, scheduling maintenance requests
- Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
- Excellent verbal and written communication skills.
- Proficient on Microsoft office suite, Outlook, Excel, Word, PowerPoint
- Keystrokes a minimum of 40 wpm.
- 10 Key by touch.
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Strong interpersonal skills.
- Ability to understand and follow written and verbal instructions
- Ability to deal effectively with a diversity of individuals at all organizational levels.
- Good judgment with the ability to make timely and sound decisions
- Creative, flexible, and innovative team player
- Ability to work independently and as a member of various teams and committees.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Acute attention to detail.
- Proven ability to handle multiple projects and meet deadlines
- Demonstrated ability to plan and organize projects.
- Ability to prepare reports and business correspondence
All positions require the following: Good communication skills; proficiency in Microsoft Office. Salaries commensurate with experience. Full-time positions include benefits package covering medical, dental, vision, and pension. Fingerprint clearance and background check required.
PATH values the following staff qualities: strong interpersonal skills, computer skills (Windows & Microsoft a must), self-starter, and a strong desire to work in a fast paced, professional team atmosphere.
Please identify for which position and site you are interested in applying, and email cover letter and resume to firstname.lastname@example.org. No phone call inquiries or faxed resumes.