Posted on December 21, 2012

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Foundation Office Administrator

Reports To: Foundation Development Director

Job Description Summary

The Office Administrator provides overall administrative support to the Foundation team. Primary responsibilities include:

• processing all gifts, grants and contributions
• maintaining the donor database
• running reports and preparing presentations
• organizing office operations, procedures, and files
• maintaining inventory of printed materials and office supplies
• staffing foundation events
• acting as initial contact person for internal and external customer service, including acting as Foundation receptionist
• scheduling Foundation meetings

Essential Job Functions/Responsibilities

Core Values

1. Demonstrates compassion by understanding the needs of those he/she serves and does all he/she can to meet those needs with kindness and generosity.
2. Demonstrates integrity by maintaining high ethical standards, being open and honest with his/her words and actions, and having the courage always to do the right thing.
3. Demonstrates teamwork by committing to working together toward success. The strength of the team is in each individual member and the strength of each member is in the team.
4. Demonstrates excellence by striving to be the best in everything he/she does.

Primary Job Responsibilities

1. Processes all gifts, grants and contributions and follows strict accounting procedures.
2. Maintains the database ensuring protocols for entering and maintaining information are consistently followed.
3. Routinely runs detailed, specific reports and prepares presentations.
4. Organizes office procedures and serves as the primary point of contact for inquiries to the Foundation. Maintains meeting schedules for Foundation committees.
5. Maintains files – written and digital – for the Foundation.
6. Maintains an inventory of printed materials and office supplies.
7. Staffs events.
8. Prepares mailings.

All oth All other duties as assigned.

Position Qualifications

The ideal candidate:

1. is passionate about the mission of the organization;
2. is a self-starter who is highly organized and detail-oriented;
3. uses independent judgment to produce a quality work product within tight time constraints;
4. has high professional standards, and communicates with diplomacy and tact;
5. has excellent computer skills, including strong competency with Microsoft Office Suite, Google+, and at least one database program (experience with Donor Perfect is highly desirable);
6. has ability to work collaboratively and independently to achieve department goals;
7. has excellent written and verbal communication skills;
8. is a team player who enjoys working collaboratively to further the performance of the overall team;
9. is able to juggle a variety of tasks, clearly defining priorities, and manage time efficiently; and
10. has a Bachelor’s degree with a minimum of 5 years of experience in office administration (preferably in a development or foundation office).

PHYSICAL REQUIREMENTS

• Ability to lift 25 lbs
• Ability to push/pull 200 lbs
• Ability to stoop, bend, and squat
• Ability to walk up one flight of stairs
• Ability to walk one mile
• Ability to sit for one hour minimum
• Visual acuity
• Audio acuity

Application Instructions

To read more about this position and apply on-line, please visit us at www.vnhcsb.org or come by and fill out an application at Visiting Nurse & Hospice Care, "The Best Place To Work In Santa Barbara!", 512 Gutierrez Street, Santa Barbara, CA 93103. EOE