Posted on January 29, 2013

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Office Administrator

The Office Administrator is responsible for oversight of office equipment and facilities, assists the Director of Human Resources and Administration and the VP of Finance and Administration, supports development functions and provides reception and administrative services.

Responsibilities:

Administrative Support

• Provide administrative support and project work for Human Resources, Finance and Administration Departments.
• Support Development Department by processing gifts and acknowledgement letters.
• Serve as receptionist and provide primary telephone coverage, screening and routing calls and greeting visitors.
• Perform other related duties or special projects as directed by manager.

Office Management

• Maintain procedures manuals related to Administration, Human Resources and Information Technology.
• Coordinate office events and facility conference room usage; manage supplies of coffee, tea and water and order as needed.
• Continually review procedures, keep abreast of new technologies and seek ways to streamline processes to achieve maximum efficiency.

Information Technology and Procurement

• Establish and maintain computer, email, phone and voicemail accounts for staff, troubleshoot PC and printer issues and escalate as needed.
• Ensure maintenance of business machines and serve as liaison with vendors for repairs and general maintenance.
• Oversee inventory of office supplies and make purchases as necessary. Seek alternative sources of equipment and supplies and opportunities to cut costs.

Human Resources

• Support recruiting process by managing applications, scheduling interviews and preparing materials for interviews.
• Assist in the orientation of new employees, including training in general office procedures.

Qualifications

• Bachelor’s degree or related experience; an interest and/or experience in nonprofit, community-based organizations a plus.
• Self-starter with an interest in and aptitude for new technologies
• Commitment to providing high quality service to colleagues, donors, volunteers and grantees.
• Strong interpersonal, verbal and written communication skills.
• Excellent attention to detail.
• Strong computer skills including system administration and proficiency in Microsoft Windows, Outlook, Word, Excel and PowerPoint.
• Strong organizational and multi-tasking ability.
• Desire to work in a team-based, collegial, hands-on environment.

Application Instructions

Send a cover letter and your resume to

Lauren Cross
Director of Human Resources and Administration
Fairfield County Community Foundation
383 Main Avenue
Norwalk, CT 06851

mailto:recruiting@fccfoundation.org

Please do not make telephone inquiry. In the cover letter, please describe your related work experience and indicate your salary requirements.