Posted on November 30, 2012

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Full Charge Bookkeeper

POSITION PURPOSE: The Museum of the African Diaspora (MoAD), a San Francisco-based not-for-profit seeks a full time full charge bookkeeper with a clear understanding of not-for-profit GAAP and experience with grant reporting. You will be responsible for processing accounts payable, membership invoicing, bank deposits, bank reconciliations, preparing business compliance filings such as 1099’s, and sales tax. The position requires a detail-oriented, highly motivated, self-starter who has the ability to prioritize and multi-task. Experience with nonprofit arts organizations a plus.

ESSENTIAL RESPONSIBILITIES: FINANCIAL REPORTS

• Provide transactions and budget-to-actual reports to department managers upon request
• Monitor deviations from budget and inform management.
• Ensure that quarterly and yearly taxes are paid on time: business, property, sales, payroll, employment security, insurance, federal withholding.

ACCOUNTS PAYABLE

• Check invoices for accurate extensions and product assignments.
• Pay verified bills, taking supplier discounts when advantageous for cash flow. Maintain good credit.
• Enter all COD invoices into the books in timely manner.
• Monitor cash flow status. "X Conduct and oversee maintenance of invoice files. ACCOUNTS RECEIVABLE
• Monitor accounts receivable, ensuring timely payment and coordinating with appropriate departments.

MEMBERSHIP RECORDKEEPING

• Reconcile membership dues received to member database, and record accurately on the books.

MONEY-HANDLING & BANKING

• Prepare bank deposits and enter daily deposits (cash & cards) to ensure timeliness and accuracy. Train other employees designated by the ED or CFO as back-up.
• Ensure deposits in the bank are reconciled with the books.
• Monitor cash account (CD’s, Money Market, Checking, etc.) balances
• Work with CFO to provide bank reconciliations. PAYROLL
• Process biweekly payroll (timely, accurate, correct deductions, maintain records on accrual and use of paid time off).
• Enter summary journal entries for each payroll. "X Answer staff questions on payroll and benefits.
• Process 1099’s and 1096’s at year-end.

EDUCATION AND SKILLS REQUIRED:

• 5+ years of nonprofit bookkeeping experience "X Experience using QuickBooks required
• Pro-advisor certification in recent versions a plus
• Proficiency in MS Word, MS Excel and MS Outlook
• Knowledge of other accounting systems helpful
• Willingness to take ownership of basic accounting duties
• Excellent written and verbal communication skills
• Ability to work with a diverse staff and vendors

Application Instructions

Send a cover letter and resume to: jobs@moadsf.org Please include “Bookkeeper” in the subject line.