Posted on November 21, 2012

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Development and Events Coordinator

For nearly a century, the mission of the American Theatre Wing has been to serve and support the theatre by celebrating excellence, nurturing the public's appreciation of theatre, and providing unique educational and access opportunities for both practitioners and audiences. Best known for creating The Antoinette Perry "Tony" Awards®, now presented with The Broadway League, ATW has developed the best-known national platform for the recognition of theatrical achievement on Broadway. Yet ATW's reach extends beyond Broadway and beyond New York, with grant programs and educational and media work that offers the very best in theatre to people around the world.

Responsibilities:

The Wing seeks a full-time Development and Events Coordinator to join its energetic and committed staff. This position manages and supports events ranging in size from small cocktail parties to the annual gala. Additionally the Coordinator will work with the Director of Development on the execution of a multi-faceted development plan. The Coordinator will gain knowledge of fundraising, event management and valuable experience working within the nation’s oldest theatre support organization. The Coordinator should be highly motivated and should demonstrate excellent communication and analytical skills, meticulous attention to detail, enthusiasm for learning, and willingness to take on large and small tasks. The American Theatre Wing offers competitive salaries and benefits and a collegial working environment.

Special Events:

• Planning, producing, promoting and analyzing cost-effective events that raise significant funds for the American Theatre Wing’s programming, heighten awareness of ATW and its mission, and engage new audiences and donors;
• Manage all aspects of events, including: researching viable sponsors and volunteer leadership, income and expense tracking, event timelines and donor/guest list management, invitation production and mailing, vendor management and follow up phone/email requests to prospective supporters;
• Managing the event budget by setting revenue goals and working with contractors and vendors to keep event costs within parameters;
• Working with staff, Board of Directors, and volunteers to solicit event sponsorships and in-kind donations, and to sell tickets, tables, and ads;
• Record responses and event income in SalesForce database and invoice and acknowledge donors and sponsors as required;
• Help manage day-of event operations for all the organization’s events and galas.

Other Development Work:

• When the events calendar permits, this position will also support fundraising initiatives relating to annual fund, major donor and Board cultivation and stewardship activities, and researching, drafting, and assembling grant proposals/reports as assigned;
• Maintain donor database including gifts entry/acknowledgment, imports, reports, updating all donor contact information, working with finance department to reconcile records, and organize and maintain paper and electronic files related to fundraising and events;
• Research prospects;
• Coordinate and produce development-related and donor mailings, including solicitations, invitations, thank you letters, and introductory materials.

Minimum Qualifications:

• A bachelor's degree and at least 3 years of experience in Event Planning and Fundraising;
• Excellent communicator with superior verbal and writing skills and strong follow-through;
• Ability to work independently, using good judgment, resourcefulness, and initiative, with the ability to sustain productivity and accuracy under pressure;
• Outstanding organizational, analytical, and record-keeping skills; impeccable attention to detail is a must;
• The ability to be both a leader and team player, and work with staff as well as Trustees and volunteers, representing the organization in a positive, enthusiastic, and charismatic manner;
• A passion for the agency's mission of serving and supporting the theatre;
• Advanced knowledge of Microsoft Word, Excel, and fundraising database programs;
• Must be available to work occasional extended hours, including evenings and weekends when necessary, in order to successfully execute all events and meet deadlines.

Salary range competitive, depending on experience. Generous benefits package including health, dental, and vision insurance, holidays, vacation, and sick leave. This is a full time position that reports to the Director of Development and Executive Director. The American Theatre Wing is an equal opportunity employer.

To Apply: Applications will be reviewed on a rolling basis. Interested candidates should e-mail a cover letter, resume, two writing samples (development-specific samples are strongly preferred), and two references to development@americantheatrewing.org.