Posted on November 9, 2012

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Manager of Finance and Administration

The Manager of Finance and Administration contributes to achieving the strategic vision and goals of the Health Foundation for Western and Central New York under the direction of the President. This position is primarily responsible for financial and administrative activities for the organization, and providing support to the President and Board of Trustees on governance, finance, investment and administrative matters. He/she supervises one administrative position and oversees contracts with financial, technology and office management services for two office locations.

The primary responsibilities in the finance arena include maintaining a thorough understanding of the organization's financial reporting and general ledger structure, including both operational and grants cost centers and coding schema. In conjunction with outside professional firms, the Manager of Finance and Administration will ensure accurate and timely financial reporting and participate in the year-end audit process. Working closely with the Director of Programs and Communications Manager, he/she will develop processes and make recommendations with respect to grantee due diligence, program budgets and expense trend analysis. He/she will maintain and update program budgets and monitor and track grant distributions. He/she will manage banking and vendor relationships, banking transactions and accounts payable process. The Manager of Finance and Administration will also review all financial reports with the President on a monthly basis, highlighting key information and making appropriate recommendations.

With regard to investments, the Manager of Finance and Administration will coordinate with the Foundation's investment advisors and be responsible for the processing of investment changes and bank/investment account transfers as needed. He/she will serve as the primary point person for administration of Foundation investment accounts.

The administrative responsibilities include acting as liaison with the contracted provider of human resources and payroll services (PEO) as well as serving as the internal Human Resources contact for any employee questions and issues; managing the hiring process; and the submission of bi-weekly payroll. He/she will serve as the liaison to the landlord, technology and office service providers and be responsible for special office-related projects (i.e., new IT system). He/she will supervise, provide clarity and work direction for the administrative support staff, coordinating workflow and setting priorities. He/she will ensure all board and committee materials produced are timely, accurate and of high quality and will serve as a principal point of contact with relevant committees and with trustees regarding board and committee matters. The Manager of Finance and Administration will also make certain the President is supported in tracking relevant projects and due dates.

QUALIFICATIONS, SKILLS, KNOWLEDGE AND ABILITIES

• BA/BS in Business Administration, Finance, and/or Accounting, CPA/MBA Preferred
• Five to seven years prior supervisory experience in an accounting/operations capacity; foundation, non-profit and/or public administration experience preferred
• Proven project management experience
• Demonstrated proficiency with accounting principles and software [NOTE: The Foundation is currently transitioning to Financial Edge (Blackbaud) as its financial management system] and with supervising staff and managing outside consultants
• Working proficiency in Microsoft Excel, Word, Outlook and PowerPoint
• Excellent technical and troubleshooting skills with an aptitude for organizing tasks, managing time and prioritizing projects
• Able to work well with people both individually and as a productive and contributing member of the entire Foundation team, including working effectively with personnel at satellite locations and relevant Board committees. Able to multi-task, adjust to changing priorities and meet deadlines
• Excellent organizational and analytical skills; strong verbal and written communication skills; high standards for accuracy and attention to detail
• Self-motivation and desire for learning, continuous quality improvement and personal growth
• A personal passion for improving the quality of life for all Foundation constituents

OTHER JOB INFORMATION:

• Position is full-time - 37.5 hours/week; will require additional hours on an intermittent basis as workload requires. A competitive benefit package is included. A valid driver's license and reliable vehicle with necessary insurance is required. Periodic road travel as well as statewide and national day, evening and overnight travel is required.
• Team atmosphere with small staff, open communication and minimal hierarchy.
• Office is located in downtown Buffalo, NY.

To read the complete job description, please click here.

To apply, please send a cover letter and current resume to MFA@hfwcny.org by November 26, 2012 at 5 p.m.

Applications will be acknowledged by a return email within one business day of receipt. For more information about the Foundation, please visit www.hfwcny.org. HFWCNY is an equal opportunity employer.