Posted on October 27, 2012

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Coordinator, Office of the President

Hispanics in Philanthropy (HIP) is a transnational network of more than 500 grantmakers, donors and philanthropic leaders who share a commitment to improving resources for the Latino civil sector, encouraging the participation of Latinos in philanthropy and increasing the effectiveness of philanthropy through greater equity and diversity. The organization and its membership are committed to increasing the share of philanthropic dollars targeting Latinos in the US and abroad.

Responsibilities

The Coordinator for the Office of the President provides executive-level administrative support to the President. She or he is the public face of the President’s office and must be able to effectively interface with all level of the organizations and of HIP’s network. The Coordinator plays a key role in managing the workflow of the President and helps to ensure that the President is able to meet her priorities. She or he also provides general support to other teams on staff as needed and is expected to take on special projects, including event planning, editing and grantwriting, drafting of communication materials, participation in screening and selection of new hires, and other tasks as needed. Because of the broad range of the Coordinator’s responsibilities, she or he should be highly flexible, should enjoy the challenge of working in new areas and on multiple projects, and should be able to approach new challenges with a quick-minded, can-do attitude.

Skills

• Excellent writer, skilled at adapting styles and writing for different audiences
• Organized & excellent ability to prioritize in a fast-paced environment, detail-oriented
• Commitment to perform to the highest professional and ethical standards
• Polished and professional, ease at working with all levels of the organization
• High flexibility & adaptability
• Ability to liaise across teams and work closely with the President
• Eagerness to develop skills across areas and teams

Executive Support

• Understand the President’s priorities and assist in managing workflow so that the priorities are met
• Manage & compose President’s correspondence
• Manage President’s calendar, schedule, and contacts
• Arrange President’s domestic and international travel
• Complete President’s expense reports
• Act as the public face of the President’s office and as liaison to the rest of staff on all issues concerning the President’s work
• Support HIP Board of Directors meeting preparation
• Manage staff birthday and anniversary calendar, send out cards and presents
• Suggest new and better ways of organizing workflow to improve efficiency

Additional Responsibilities

• Assist with event-planning, especially for West Coast events
• Support Human Resources, including hiring process
• Assist HIP’s Communications, Development, and Programs Teams with special projects as needed
• Support HIP’s technology needs, specifically website and Salesforce administration
• Manage basic office administration, including mail, office supplies, etc.

Qualifications

• Bachelor’s degree
• Preferably some administrative support experience
• Preferably some event-planning, fundraising, and other relevant professional experience
• Excellent verbal and writing skills
• Excellent ability to think critically and strategically
• A positive, can-do attitude, resourceful and creative
• Committed to getting the job done
• Highly independent, willing to make decisions and take responsibility for them
• Desire to take ownership of the work
• A team player with highly-developed interpersonal skills
• Demonstrated ability to multi-task, prioritize and meet deadlines
• Bilingual English/Spanish preferred

Salary and Benefits

HIP offers a competitive compensation package that includes excellent benefits, with medical, dental and vision insurance; two weeks of paid vacation initially, plus holidays; and up to nine days of sick leave.

Application Instructions

APPLICATIONS ARE WELCOME

Please send a cover letter, resume, writing sample and three references to Rebecca English at rebecca@hiponline.org.