Posted on October 19, 2012

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Program Officer

Company: AdminiTrust LLC/Smith Charitable Trust

Location: Sausalito, CA

Web site: http://www.adminitrustllc.com/may-and-stanley-smith-charitable-trust/

Description

AdminiTrust LLC is a for-profit company providing administrative and management services to private foundations. The two foundations currently managed provide grants internationally totaling $13,000,000 annually. The Program Officer will support the May and Stanley Smith Charitable Trust, whose funding priorities focus on projects serving children and youth; elders; the disabled; and disadvantaged adults and families, primarily in the areas of education and human services. Special initiatives for projects in developing countries focus on microfinance, education, clean water & sanitation, and health. For more information on the foundations, please visit the website, www.adminitrustllc.com.

The May and Stanley Smith Charitable Trust seeks a Program Officer to manage its Children and Youth grantmaking portfolio. The Program Officer undertakes initial screening of potential grantees; conducts review and analysis of proposals; prepares docket materials; manages and monitors active grants; prepares post-grant assessments; and arranges and attends meetings with current and prospective grantees. The Program Officer reports to the Director of Programs, and works closely with two other program officers and the grants manager.

This position offers the opportunity to participate in a broad range of foundation operations as part of a professional, yet informal, team-oriented small office. The Program Officer may be involved in non-grantmaking activities such as program development and strategic planning. This full-time position does not offer the opportunity to work from home.

Principle Duties and Responsibilities

• Assists the Director of Program, Board of Trustees, and Administrator in examining, developing, implementing, documenting, and communicating the goals, priorities, and strategies of the foundation
• Serves as a liaison between the foundation and grant seekers
• Reviews and assesses solicited and/or unsolicited letters of intent and grant proposals
• Works with grantee organizations to develop and refine grant proposals
• Researches applicant organizations, compiles information specific to grant proposals, collects background information
• Participates in internal team review of grant applications
• Prepares and presents written proposal summaries, analyses, and recommendations for internal review and eventual presentation to the Administrator and the Board of Trustees
• Assists with the development and preparation of grant docket materials
• Prepares the grant agreement and evaluation plan for individual grants when required
• Participates in the development and implementation of an evaluation program for grants
• Facilitates grants monitoring, reviews and evaluates reports, follows up with grantee to obtain additional information, ensures grantee compliance with contractual agreement, and serves as primary contact in negotiating and resolving issues for grantees
• Periodically reviews and reports on the overall effectiveness of the grantmaking program
• Reviews and remains current in issues and trends in philanthropy and specific program areas of interest to the foundation
• Participates in development of communication materials and website maintenance
• Identifies and undertakes professional development and training
• Undertakes other duties or projects as assigned or initiated

Qualifications

• Bachelor’s degree required; Master’s degree preferred
• Minimum 5 years’ experience as a practitioner or funder in one or more of the foundation’s funding interest areas, especially services for children and youth
• Previous experience working for a private or community foundation highly desired
• Knowledge of best practices, and legal, accounting, and regulatory requirements for grantmaking; understanding of IRS regulations regarding nonprofits
• Proficient in basic financial analysis
• Excellent written and verbal communication skills, analytical, and interpersonal skills
• Strong computer skills with proficiency in Word, Excel, and MicroEdge GIFTS
• Ability to set realistic goals and objectives, and balance multiple priorities
• Well organized with concern for details, accuracy, and deadlines
• Willingness to participate in the general workflow of a small, team-oriented office
• Professional demeanor demonstrating respect, integrity, discretion, judgment, maturity, and flexibility to represent the foundation in diverse forums and organizational relationships
• Strong work ethic, dedication to the foundation’s mission, a high degree of initiative; productive and results oriented
• Commitment to continuous improvement in self and organization

Compensation

Competitive salary and benefits, commensurate with experience and qualifications

Application

Please send a cover letter and resume by e-mail, in MS Word or pdf format, to the Director of Programs, Thomas Brewer, at tbrewer@adminitrustllc.com.

No telephone calls please.