Posted on October 16, 2012

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Project Coordinator

Reports to: Deputy Director of Jericho

Key Results Areas

The Project Coordinator (PC) reports to the Deputy Director of Jericho, and is responsible for the effective coordination, implementation, and management of a Department of Justice-funded project. In conjunction with the Deputy Director of Jericho, the PC will coordinate and be involved in each step in the research, planning, and implementation of service delivery that orbit two primary components of a workforce development program for ex-offenders.

The Project Coordinator will work to achieve the goals of the project with guidance from the Deputy Director at Jericho, in conjunction with two Advisory Committees and the Executive Team. S/He will be responsible for ensuring that the day-to-day operations of the project are carried out including, but not limited to, research, project planning and implementation, management and communication, meetings/events coordination, and evaluation. S/He may often be the public face for the project.

The primary goal of the project is twofold: 1) to establish a business employing ex-offenders and 2) to develop housing for recently released ex-offenders. The project is informed by two Advisory Committees with 7-10 members each, two consultants, one with expertise in housing development and the other with business start-up expertise. The Project Coordinator will be responsible for advancing project and ensuring that deliverables are met. S/He will report status of the projects regularly to an executive team that is comprised of Executive Director, Deputy Director of Administration, Director of Jericho, and the Director of Finance as needed.

The Project Coordinator will have to familiarize himself/herself with a non-profit operating a social enterprise and an urban, low-income housing facility in Baltimore City.

Principal Functional Responsibilities

Project Management

• Coordinate two distinct but co-related projects—1) a social enterprise development and 2) a housing component ; the coordinator will be responsible for critical aspects of both projects;
• Design and implement the effort with a strong emphasis on fully integrating both projects into current ECSM program models;
• Work with team members to create and maintain a detailed project plans, timelines, and budgets for each project with approval of the Deputy Director of Jericho and/or the executive team; manage the calendar and project schedule, alerting parties involved of all changes
• Ensure that the Executive Team is kept abreast of project progress and that work plans are faithfully executed on schedule; work closely with consultants to ensure that project goals and deliverables are met, obligations are satisfied, and project is executed effectively;
• With the approval of the Deputy Director of Jericho, the Executive Director, and/or the Executive Team schedule and hold meetings on the behalf of the organization in furtherance of project goals;
• Develop a detailed plan of the resources needed for the project; work with Deputy Director of Jericho, Director of Finance, and consultants to chart a budget plan for both the housing and social enterprise—i.e. working in conjunction with team members to produce a pro forma budget that includes grant/funding opportunities, and forecast rate of return on investment;
• Maintain and update calendar and implementation schedule regularly that includes all deliverables.

Communication

• Coordinate the logistics, agendas, resources and materials for Advisory Committee meetings. Advisory Committee meetings may be held bimonthly.
• Keeps advisory committees and executive team well informed of project status, opportunities, and modifications.
• After each Advisory Committee meeting, the Project Coordinator will send minutes with action steps and person responsible to team members in a timely manner.
• Will communicate difficult/sensitive information tactfully.
• The Project Coordinator will be responsible for an external communications plan and will develop a campaign to inform community members, stakeholders, and legislators of the status of the project.
• The Deputy Director of Jericho and the Project Coordinator will be responsible for reports to the Department of Justice.

Key Competencies and Skills

As the job of a Project Coordinator carries a great deal of responsibility, the candidate must have a specific skill set to implement the project effectively. The two most important skills required are planning and organizational skills; the ability to forecast actions necessary to bring the plan to fruition as well as the ability to stick to and/or adjust that plan in order to ensure success. Along with these skill sets, the Project Coordinator must possess a variety of other competencies, including a combination of education and 5 years of project management experience. Additionally, the Project Coordinator must have:

• Good communication (verbal and written) and interpersonal skills
• Leadership and management qualities
• Efficient team management skills
• Ability to resolve conflicting situations
• Computer or technical knowledge, including proficiency with Microsoft Office programs
• Negotiating skills
• Deadline and time management
• Experience with local, state and federal government

Work conditions

• The Project Coordinator will have to be able to drive and must have their own car to get to meetings
• S/he will have to be able to work sitting in an office for long periods of time
• S/he will be required to use the Internet as a search tool

About Episcopal Community Services of Maryland

Episcopal Community Services of Maryland (ECSM) is a private 501(c)(3) nonprofit organization that provides individual and family services in Baltimore City. ECSM has three main programs: The Ark Preschool for homeless children, The Club at Collington Square after-school and summer program for at-risk youth, and Jericho Reentry which provides services to ex-offenders entering back into their communities following incarceration.

ECSM is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.

Application Instructions

To apply: please submit cover letter and resume to lsmith@ecsm.org.