Posted on October 13, 2012

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Director of Finance and Facilities

Mercy Center (www.MercyCenterBronx.org) is a comprehensive community center that has been serving women and their families in the Mott Haven section of the South Bronx, NY for over 20 years. We address the needs of the whole person, developing skills for healthy family living and economic advancement while building a community of respect, hospitality and non-violence. Mercy Center provides a range of programs and services to our participants, most of whom are immigrants and almost two-thirds of whom survive on annual household incomes of less than $15,000.

We are currently seeking a Director of Finance and Facilities to manage fiscal and plant operations. Mercy Center has a budget of almost $2M and owns a 9 year old, two-story, 8600 sq ft building. The person in this position serves as a member of a senior leadership team that will include the Executive Director, the Associate Executive Director and the Director of Development. Additionally, the person is an active member of a 22 person staff who build a community among themselves in order to accomplish together the work of Mercy Center. The Director of Finance and Facilities is a full-time position, with some evening and weekend work required, and supervises a part-time bookkeeper and part-time maintenance and technology person.

Responsibilities Finance

• Oversee bookkeeping procedures and practices
• Prepare financial reports to monitor cash flow and financial position
• Prepare and propose annual budget as well as budget forecasts into the future
• Develop and administer Mercy Center’s budget, including: enter budget into accounting software; establish cost allocation parameters; monitor revenues and expenditures; keep records for full accountability of funds received, spent, and granted; coordinate the development and implementation of budgetary control systems, recordkeeping systems, and other administrative control processes.
• Implement investment and budgeting parameters established by the Board of Directors
• Manage the financial and reporting components of foundation grants and government funding, including preparing budgets and financial reports and submitting vouchers/invoices, as necessary.
• Assure compliance with insurance requirements
• Manage the organization’s records and implement the Document Retention Policy
• Oversee organization’s annual independent audit process; arrange for provision of materials for city and independent auditors
• Work with Human Resources to support the administration of payroll and employee benefits

• Direct the maintenance and enhancement of Mercy Center facilities.
• Assure adherence to city and safety building codes and requirements, including necessary inspections
• Oversee regular update of IT infrastructure for staff and participants (computer room)
• Develop and maintain schedule for replacement and updating of hardware and software
• Work with Associate Executive Director to provide staff training for enhanced technology utilization

General

• Work closely with the Executive Director in the area of External Relations to:
• Be available to attend and participate in meetings of partner and neighborhood organizations; share in representing Mercy Center at community functions
• Participate in community activities to develop opportunities to ascertain needs, serve clients, and promote organizational goals.
• Develop and maintain partnerships with other organizations, including Partner Federations and neighborhood partners

• Serve as a liaison with Board of Directors, arranging for scheduling of meetings and preparation and distribution of reports and meeting materials. Work closely with Audit/Finance/Investment Committee
• Work on Special Projects as they arise, and perform other duties as assigned

Qualifications

• Commitment to the mission and values of Mercy Center required
• At least three years of experience overseeing financial operations with a not-for-profit organization
• Bachelors Degree required, accounting degree preferred
• Ability to communicate effectively with employees, management team and Board of Directors
• Ability to translate financial concepts to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds
• Ability to multi-task in fast-paced environment
• Excellent interpersonal skills and ability to work cooperatively with diverse staff
• Proficiency in MS Office and Excel and Quickbooks; Donor Perfect competencies preferred as well
• Strong time management, project management and organizational skills
• Excellent written and verbal communication skills

Compensation is in the mid 70’s, with benefits that include health insurance, 3 weeks vacation, and a 403b plan (with employee contributions).

Application Instructions

Send resume and cover letter to jobs@mercycenterbronx.org, or fax to (718) 402-1594. EOE