Posted on October 11, 2012

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Finance and Operations Manager

The Finance and Operations Manager oversees the planning, implementation and ongoing management of finance, operations and human resources, helping to develop an operational infrastructure that can support Techbridge’s future expansion. This is an excellent opportunity for a highly organized, driven and detail-oriented self-starter who has a passion for the mission of Techbridge and is excited to support a nationally-growing non-profit. Reporting to the Chief Operating Officer, the Finance and Operations Manager will play a key role in ensuring seamless and efficient operational support across the organization.

About Techbridge

Techbridge (www.techbridgegirls.org) is an innovative organization that inspires girls in technology, science and engineering through hands-on projects, career exploration opportunities, and trainings and resources for teachers, role models and families. Building on 13 years of experience, Techbridge operates 17 after-school programs in the Bay Area and has served over 3,000 girls in its local programs; offers curriculum and trainings to 15,000 Girl Scouts around the country through the Girls Go Techbridge partnership; and provides trainings and resources for after-school leaders, teachers, role models, families and partners. Techbridge currently employs 16 full-time staff with an organizational budget over $2 million. As part of its strategic plan, Techbridge is looking towards expanding its presence to impact more girls across the country.

Job Responsibilities include:

Finance

• Oversee development of annual overall budget and work closely with managers to develop program budgets
• Review monthly budget reports and analyze variances
• Manage grant budgets and reporting, including federal reporting requirements. Support Development Director in developing budgets for programs and grants.
• Prepare financial reports and dashboard for Board of Directors
• Oversee bookkeeper in accounts payable and receivables processes; review and approve monthly costs of employee benefits, consultant contracts, vendors’ payments, leases, payroll changes and other
• Manage organizational procurement systems, including monitoring balances and purchases for credit card accounts, and reviewing monthly reports
• Develop accounting procedures for new cities; enforce accounting controls and review and update manuals as needed
• Manage bank accounts and deposits
• Oversee required tax filings and coordinate audit process

Human Resources

• Maintain effective and efficient policies and administrative procedures for all staff-related matters, including ongoing updating of employee manuals
• Manage an organization-wide strategy for staff recruitment, on-boarding, training and development. Collaborate closely with team to identify areas for improvement
• Oversee payroll and benefits administration including health insurance, paid time off and retirement
• Administer and support revision of performance review process; provide support to supervisors
• Review insurance plans and oversee renewal process with benefits and insurance brokers

General Operations

• Research, develop and implement infrastructure plan for supporting expansion of operations to new cities
• Manage all aspects of office management, including office and equipment leases, office maintenance, landlord relations and security
• Develop and manage vendor relationships. Actively identify cost savings and efficiencies
• Review contracts with partners, including schools and program delivery partners. Liaise with legal counsel on review of contracts and manuals
• Direct the maintenance of organizational files, with a focus on compliance with internal policies and procedures and external laws and regulations
• Work with external IT consultants to oversee maintenance of IT systems, including network management, database management, procurement, and internal asset tagging and tracking
• Other tasks and duties as assigned

Desired Job Qualifications

• At least five years of experience in finance, with preferably at least 1-2 years at a non-profit organization that has expanded to multiple sites
• Experience with building and assessing financial statements; exceptional quantitative skills
• Understanding of non-profit accounting
• Strong analytical skills and excellent attention to detail
• Ability to think strategically and synthesize recommendations
• Consistently demonstrate sound judgment and decision-making skills; ability to identify potential problems, analyze issues, and provide proactive solutions
• Strong interpersonal skills and ability to foster collaborative relationships with employees, vendors and partners
• Must be resourceful, self-motivated, and flexible
• High level of accountability and personal responsibility
• Ability to support colleagues and provide/receive constructive feedback
• Excellent organizational skills and proven ability to manage multiple projects and prioritize to meet deadlines
• Flexibility to grow with organization and assume new responsibilities
• Experience with accounting software (e.g., QuickBooks)
• Bachelor’s degree required; advanced degree (e.g., MBA) or certification desirable

Application Instructions

Please email cover letter and resume with the subject “Finance and Operations Manager” to jobs@techbridgegirls.org. No phone calls please.