Posted on October 25, 2012

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Office Manager

Arts non-profit seeks organized and reliable Office Manager, with an emphasis on managing the day-to-day financial and practical operations of the organization. Quickbooks proficiency a must.

The Operations Manager's responsibilities include:

• Bookkeeping and day-to-day financial management of the organization, including but not limited to: entry of all income; bank deposits; bill entry and payment; supervision of document retention; and preparation of materials for treasurer and accountants.Responsible for processing all invoices, payables, receivables, expenses, and general reporting.
• Management of all workplace compliance, and preparation and responsibility for insurance, utilities, and supply vendors, with the oversight of the Deputy Director.
• Management of shipping and processing premiums and donor acknowledgments. This includes oversight of physical inventories of fundraising premiums.
• Management of bulk mailings, mailing lists, and membership data.
• Recruitment, training, and supervision of volunteers and interns for office and off-site tasks.
• Managing logistics, staff preparation, material handling, vendor services, and shipping for off-site events and conventions.

Qualifications

• Extensive practical Quickbooks training and experience.
• Experience in human resources and insurance compliance useful.
• Education, training, and experience with bookkeeping sufficient to fulfill job description.

Additional qualifications:

• Proficiency with Microsoft Office applications, including Word and Excel.
• Strong financial, analytical and organizational skills.
• Ability to work under pressure and balance numerous priorities simultaneously.
• Experience with project/organizational management and strategic planning.
• Experience with recruitment, supervision and training of interns and volunteers.

This position offers medical benefits.

Application Instructions

E-mail resume and references to alex.cox@cbldf.org.