Posted on July 3, 2012

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GIFTs System Administrator

20 -30 hours a week. Collect and maintain grant/award work flows for each grant/award making department Duties included but are not limited to;

• Providing best practices and assist in defining a work flow that describes how requests are to be handled – from the time we receive them to the end of the grant/award process.
• Review grant/award workflows yearly and coordinate possible updates, changes or modifications.
• Identify synergies in various grant/award work flows
• Define the system and coding sheet classification codes in order to best suit the work flow and reporting of each grant/award making department
• Set the system preferences in order to make data entry efficient and accurate
• Coordinate with grant/award making departments to create and maintain correspondence and write-up templates so that users can generate correspondence and write-ups
• Create Default Grant Requirement Schedules that can be automatically applied to grants/awards – progress reports, financial reports, final reports, etc.
• Maintain the integrity of the GIFTS data
• Control access to the system using GIFTS security permissions
• Coordinate with grant/award making departments to create and manage the reports library so that users can generate needed reports
• Manage and/or provide staff training on correct and consistent use of GIFTS system, including orientation of new hire taking on grant/award responsibilities.
• Staff liason with MicroEdge, monitor contract obligations, updates, upgrades and program enhancements.

Qualifications/Other:

• Associate degree required; bachelor's degree preferred
• Three to five years' experience in the philanthropy/nonprofit sector, specifically in grants administration
• Demonstrated experience in MicroEdge GIFTS grants management system or comparable electronic grants management system
• Excellent attention to detail and strong organizational skills
• Strong knowledge and demonstrated capability in the Microsoft Office suite (Word, Excel, and PowerPoint),
• Capacity to work productively and contribute in a team structure
• Ability to work effectively both independently and in collaboration with colleagues
• Strong communication skills: listening, speaking and writing
• Ability to balance competing priorities and resolve any conflicts in collaboration with colleagues
• Eagerness to learn, willingness to adapt to change, commitment to high quality standards, and an interest in the grant management work

Application Instructions

http://yourserve.usta.com/workforus and click on National Headquarters