Posted on January 17, 2013
Executive Assistant to the Chief of Philanthropy
Asian Art Museum
Asian Art Museum - Executive Assistant to the Chief of Philanthropy
Anticipating its 50th anniversary in 2016, the Asian Art Museum is creating an exciting vision for the next 50 years. As part of this renaissance, the museum has appointed a distinguished museum professional, Nancy Brennan, to a new position of Chief Philanthropy Officer. http://www.asianart.org/pressroom/Nancy-Brennan-appointment-press-release.htm
Ms. Brennan is currently building an exceptional team of high performing development professionals committed to ensuring the continued success, reach, and impact of the museum.
The Asian Art Museum seeks a skilled, resourceful, and motivated individual to support the Chief Philanthropy Officer (CPO) through management of the daily operations of the CPO's office and relieving her of the details of administrative and organizational matters related to the Development department. The ideal candidate will possess superb interpersonal and organizational skills, impeccable tact and judgment, and strong initiative. A good cultural fit for this position is someone who is excited about the museum's mission, loves to learn, and is flexible, positive, and committed to excellence. A sense of humor and a broad perspective are also very desirable.
The incumbent will:
- Provides administrative and secretaries support to the CPO, maintaining the calendar, files, and records; making travel arrangements; managing correspondence, inquiries, visitors, and telephone calls; researching and preparing documents, reports, forms, directive, and other communications, frequently sensitive and confidential in nature.
- Serves as a primary liaison between the CPO, staff, and Board members; facilitates communication, and provides information, coordination of matters, and trouble-shooting as require; works directly with Board & volunteers in preparing development materials and assisting volunteers in follow-up fundraising calls.
- Coordinates and schedules donor visits/contacts for CPO, Museum Director, and other senior non-development staff as required; prepares customized donor packets and related materials; ensures information regarding visits and contacts is captured in development information systems.
- Acts as Office Manager for the department, assisting with maintenance of the departmental administrative budget and related financial matters; liaisons with departmental managers in Development department on administrative functions; assists with overall personnel functioning; helps orient and train new employees
- Bachelor's degree from accredited university and three (3) years' experience as an assistant to a top-level executive; or an equivalent combination of education, training, and experience; development experience is highly desirable
- Proven high-level administrative and secretarial skills
- Strong computer skills including Word, Excel, and PowerPoint; experience in managing file systems and databases; fundraising software experience preferred
- Excellent written and oral communication skills; superb planning, organizational, and follow-through skills
- Ability to analyze situations, clarify priorities, recommend and implement appropriate solutions
- Ability to demonstrate consistently exceptional initiative, accuracy, and attention to detail
- Ability to maintain confidentiality, display good judgment, and exercise tact & diplomacy at all times
- Self starter with proven ability to manage and independently prioritize multiple tasks while ensuring timely high quality outcomes; flexible and resourceful
- Knowledge of Asian art and culture desirable
$23.58-28.33* per hour (annualized equivalent of $49-58K) with generous benefits package.
*Please note: This position is represented by SEIU 1021. New hires start at the beginning of the salary range
* The Asian Art Museum is one of the largest museums in the Western world devoted exclusively to Asian art and culture. Home to more than 18,000 works of art from over 40 Asian countries, we strive to be a catalyst for discovery, dialogue, and inspiration. With Asia as our lens and art as our cornerstone, we spark connections across cultures and through time, igniting curiosity, conversation, and creativity.*
The Asian Art Museum embraces diversity in its mission, programs, and staff.
Apply online at bitly.com/13v3qM0 or
Send a letter of interest and resume ASAP to:
Asian Art Museum
200 Larkin Street
San Francisco, CA 94102