Posted on June 29, 2012
National Jazz Museum in Harlem
National Jazz Museum in Harlem - Development Associate
The Development Associate for the National Jazz Museum in Harlem provides direct support to the Director of Development in the implementation of the Museum’s comprehensive fund-raising program that is focused on institutional support, individual donors, membership, and special events.
The Development Associate reports to the Director of Development.
Research, Cultivation, and Solicitation
- Conduct prospect research at the direction of the Director of Development, and recommend prospects for solicitation.
- Support execution of strategies for cultivating and soliciting donations from all giving sectors.
- Manage the annual fund direct mail campaign.
- Assist in refining the Museum’s Membership program and the creation and dissemination of Membership appeals.
- As directed, assists in the preparation of grant proposals and reports.
Development Operations and Management
Primary responsibility for implementation and management of the Museum’s first fund-raising management software, including data transfer and ensuring accuracy and completeness of existing data.
After launch of new database, primary responsibility for entering and tracking data going forward.
Responsible for developing and maintaining additional fund-raising administrative tools, including prospect spreadsheets, annual solicitation and reporting calendars, and tools for tracking income and progress toward income goals.
Stewardship and Reporting
- Primary responsibility for processing acknowledgement letters. Crafts letters and ensures that all contributions are appropriately acknowledged.
- Maintain accurate records and calendars to insure the success of the stewardship program.
Assist in all aspects of coordinating fund-raising special events, including planning, designing, contracting with vendors, printing, disseminating information and invitations, tracking income and responses, coordinating entertainment, executing events, acknowledgement of donors and other partners, and generating income and expense reports.
Support to Senior Managers and the Board
As directed by the Director of Development, provide information and administrative support for the efforts of senior managers and Board members pertaining to fund raising activities.
Bachelor’s degree from an accredited school required. Strong organizational skills necessary; a solid understanding of fund-raising databases, including segmentation, tracking, and donor research capabilities is required, as well as overall computer literacy and proficiency with MS Word and Excel. Strong research, oral communication and writing skills preferred. Ideal candidate will support the Museum’s mission and be familiar with the culture and protocols of non-profit management.
Interested candidates should forward a cover letter and resume to:
The National Jazz Museum in Harlem
Attention: Tracy Austin, Manager of Office Operations
104 East 126th Street, Suite 2D
New York, NY 10035
If you are sending electronically, please email to
email@example.com. In the subject line, type: “Prospective Candidate: NJMH Development Associate.” We are not accepting phone calls or emails with questions at this time. We appreciate your interest.
The National Jazz Museum in Harlem preserves, promotes, and presents jazz by inspiring knowledge, appreciation and celebration of jazz locally, nationally, and internationally. The National Jazz Museum in Harlem is an equal opportunity employer.