Posted on February 16, 2012

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Associate Director, UC Press Foundation

The University of California Press Foundation seeks an experienced professional with a track record of success as a fundraiser and grant writer/administrator to serve as the Foundation's Associate Director. As an important member of the Foundation team, the Associate Director will play a vital role in the overall fundraising effort, helping to drive the identification, cultivation and solicitation of major gifts and grants from individuals, foundations, corporations and educational entities.

Reporting to the Executive Director of UC Press Foundation, and working in conjunction with the Foundation Staff, the Associate Director has responsibility for implementing UC Press Foundation’s fundraising programs by personally securing major gifts and foundation grants. The Associate Director will have fundraising goals, engage staff and Board members in the fundraising process, and will work collaboratively with program staff to develop program descriptions and funding proposals. The Associate Director will also manage the Foundation’s grantmaking program and some general operations of the Foundation as assigned.

The holder of this position must have a proven ability to meet fundraising goals. The ideal candidate will be a thoughtful professional who will bring experience, collegiality, energy, creativity, sensitivity, flexibility, and high follow-through to the effort of securing philanthropic support for the UC Press Foundation. The ideal candidate is able to balance a complex set of responsibilities, engage as part of a dynamic team, adapt readily to a rapidly changing environment, and promote collaboration across UC Press and the Foundation. At least 5 years of front-line fundraising experience and grant management are preferred.

ABOUT UC PRESS FOUNDATION:

The UC Press Foundation, a separate 501(3)(c) organization, is dedicated to supporting the work of UC Press. The University of California Press, founded in 1893, is the nonprofit publishing arm of the University of California, publishing about 200 new books, 50 paperback reprints, and 40 scholarly journals annually. In 2010-11 total sales were about $31.5 million.

The Foundation's support enhances UC Press's ability to discover, develop, and disseminate influential ideas and scholarship to growing audiences; sustain its commitment to intellectual integrity and publishing of the highest caliber; and embark on new and expanded initiatives such as digital publishing. A 30-member Board of Trustees, comprised of community leaders from across the state, oversees the Foundation.

DUTIES AND RESPONSIBILITIES:

Program and Fund Development (60%)

• Participate in development and implementation of a fund development plan that builds and develops diverse funding from outside sources, including individuals, educational institutions, foundations, and corporate sponsorships. Implement strategies for endowment, program funding, title subsidy, annual giving, membership, planned giving, and special projects. Maintain an active, current body of knowledge relative to the UC Press and its publications, including maintaining collegial relationships with editors, authors and Press colleagues who can be instrumental in advancing gift discussions.
• INDIVIDUAL GIFTS FUNDRAISING: Maintain a robust schedule of contacts, activities and solicitations with a portfolio of approximately 25-50 individual prospects; develop and strengthen relationships. Design and implement strategies appropriate to the individuals in assigned portfolio, which may involve a combination of personal calls by the Associate Director, visits with UC Press leaders and affiliates, tailored communications and/or cultivation events. Assist in managing Board members' and Executive Director's portfolios. Assist with prospect identification, moves management, donor strategies and briefings, stewardship, and other related activities.
• GRANT WRITING/PROSPECTING: Research and assess foundation, corporate, educational and government funding opportunities. Identify prospects and work with the Executive Director and other staff to develop and strengthen relationships, cultivate and solicit prospects for support. Manage a collaborative grant writing and administration process involving multiple team members across UC Press staff, including developing program descriptions, budgets, staffing plans and other materials required for funding proposals. Prepare and submit funding proposal packages, including letters of intent, proposals, grant reports, and thank you letters.
• GRANT ADMINISTRATION: Manage grant awards internally and externally, track required deliverables. Work with staff to prepare and submit reports, and ensure compliance with grant terms and deadlines for reports, proposals, budgets and other materials. Manage organization-wide grants calendar with deadlines for proposals, reports and deliverables.
• FUND DEVELOPMENT PLAN MANAGEMENT: Manage and implement donor imprints, title subsidy program, and other publications-based donor opportunities. Assist in implementing and managing Prospect Management and Tracking System (PMATS), designed to manage the cultivation, solicitation, and stewardship process for donors and prospects.
• GRANT MAKING: Manage and implement internal grantmaking program including Requests for Proposals, application process, grant awards, and reporting. Staff the Publications Committee of Board of Trustees.

Finance and Operations (20%)

• Maintain internal accounting controls and financial practices to ensure fiscally sound and accurate accounting, record keeping, and reporting systems.
• Participate in annual budget preparation, cash flow planning, and forecasting. Manage annual budget and see that the organization operates within budget guidelines.
• Prepare accurate, timely, focused, and clear financial reports. Ensure that the organization operates in compliance with all UC rules and guidelines. Manage audit and financial review process.
• Manage general operations needs of Foundation including HR, IT, UC Press systems interface.
• Staff Finance Committee of Board of Trustees.
• Assist in planning Board and Committee meetings.
• Work with contracted consultants and/or bookkeepers, as needed.

Communications and Special Events (20%)

• Work with UC Press Foundation Staff to generate print and web-based communications that support the fundraising effort, including newsletters, annual giving mailings, and the annual report.
• Work with UC Press Foundation staff to conceptualize, manage, and attend special events for the purposes of donor cultivation, corporate public relations, and special initiatives. Collaborate with Board members, donors, and authors to host and attend events. Organize follow-up from events, as needed and/or as assigned.
• Coordinate Foundation activities with larger marketing and public relations efforts within UC Press.

POSITION REQUIREMENTS:

• The successful candidate will possess at least three years (five or more preferred) of front-line experience in nonprofit fundraising, with an emphasis in individual, foundation and corporate gifts, grant development and administration, and membership programs. Experience in an academic setting is preferred.
• Demonstrated experience and effectiveness in raising individual gifts for a nonprofit organization.
• Experience in preparing written grant proposals and reports, managing timelines and deliverables.
• Enthusiastic approach to a variety of fundraising strategies, including cold calls, candid gift discussions and personal solicitation of prospects.
• Ability to listen actively to donors, authors and editors, identify areas of common interest, and articulate a compelling case.
• Experience in budget preparation and management, financial processes and procedures, and financial reporting.
• Excellent interpersonal skills, including the ability to work well with philanthropists, media professionals, consultants, volunteers, and staff.
• Must possess excellent verbal and written communication skills to motivate and engage prospects through highly articulate presentations, communication and written materials.
• Must value and respect a high degree of collaboration within a diverse population of colleagues and UC Press affiliates.
• Highly professional demeanor and ability to distinguish personal involvement from relationship-building with donors and prospects.
• Demonstrated ability to manage complex issues creatively and effectively, to work on deadline and manage multiple assignments, to execute exceptional organizational skills.
• Ability to work nights, weekends, and overnight travel is required.
• Bachelor's Degree required.

The University of California Press offers a competitive salary and benefits package.

Application Instructions

Candidates are invited to submit a cover letter, resume, and writing sample to http://jobs.ucop.edu.