Posted on June 14, 2013
Senior Administrative Assistant, Annual Giving- #13042
World Wildlife Fund
World Wild LifeFund - Senior Administrative Assistant, Annual Giving
World Wildlife Fund (WWF), the world's leading conservation organization, seeks a Sr. Administrative Assistant to perform a variety of standard and frequently complex administrative tasks to ensure the smooth functioning of the Annual Giving activities of the Development department. Using administrative skills, organizational skills, and a detailed knowledge of the organization and its programs and policies, this person will assist the Annual Giving team in achieving its annual revenue goal.
Major Duties & Responsibilities:
- Communication - Answers and routes phone calls, greets visitors, and handles a variety of requests from staff, members, donors, and the general public. Arranges meetings and makes appointments for supervisor(s) and staff. Answers complex inquiries requiring detailed knowledge of departmental procedures.
- Document review and preparation - Regularly composes correspondence for self and others. Composes complex documents such as reports for others. Ensures documents are correct and accurate. May help prepare proposals and contracts.
- Financial accountability - Assists supervisor with developing preliminary data and background information for budget preparation process. Monitors expense reports against budget, seeking explanations for significant variations; forwards questionable items to supervisor. Reviews bills and invoices, and prepares check and/or wire requests. May compile and review financial reports submitted by others.
- Recordkeeping - Collects information and maintains logs, records or lists on a regular or ad-hoc basis using word processing, spreadsheet and database software. Reviews, validates and inputs data collected or provided by others. Identifies any problems with the data and coordinates with others to resolve problems as needed.
- Report preparation - Using information compiled in logs, records or lists, prepares reports for internal staff, as well as members, donors and government staff by preparing tables and charts, calculating statistics, interpreting data and assisting in writing results. May assist with compiling input for proposals and preparing for presentations.
- General office duties - Makes travel arrangements; coordinates mailings, production of documents, reports and other materials, and distribution of materials. May require extensive coordination with parties in the field or important members/donors. Coordinates meetings/conferences, including coordinating catering and preparing materials. Performs miscellaneous office duties including typing, filing, faxing, photocopying, collating and distributing materials, and sorting and distributing mail. May screen and prioritize mail for other staff. May assign work and coordinate projects performed by part-time and temporary staff; provides general orientation and training.
- Performs other duties as assigned.
- Internal: Daily contact with a variety of staff to coordinate activities, and obtain and disseminate information.
- External: Regular contact with a variety of parties (including members, public, donors, government agencies) to coordinate activities, obtain and disseminate information.
Minimum Requirements Education/Experience: A Bachelor's degree is required. Minimum 2 years of relevant experience is required. Experience with Team Approach or similar donor database software is a plus. Knowledge of conservation/environmental issues is preferred.
Skills and Abilities
- Demonstrated ability to use Microsoft Office suite (Word, Excel, PowerPoint, etc.) to create documents, reports and logs. Some knowledge of donor database packages preferred.
- Good organizational and analytical skills needed to proof and edit documents; effective writing ability necessary to prepare own correspondence.
- Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.
- Ability to take initiative, prioritize, and meet deadlines.
AA/EOE Women and minorities are encouraged to apply. To apply for the job please visit http://www.worldwildlife.org/careers, job #13042 and submit cover letter and resume. Due to the high volume of applications we are not able to respond to inquiries via phone.
***Due to an applicant tracking system problem, if you have applied to this position between May 1 and May 22 2013, you will need to resubmit your application.
Apply Here: http://www.Click2Apply.net/7rpg5sj