Posted on February 27, 2013

print

Office Administration Associate

CFY is a national education nonprofit that helps students in low-income communities, together with their teachers and families, harness the power of digital learning to improve educational outcomes.

CFY pursues this mission through the combination of its groundbreaking K-12 learning platform, PowerMyLearning.com, and its on-the-ground direct service initiative, the CFY Digital Learning Program. PowerMyLearning® makes best-in-class digital learning activities easily accessible and usable to meet the full range of K-12 learning needs. It is an integral part of CFY’s Digital Learning Program which is conducted in partnership with low-income public schools to increase home technology access, extend learning beyond the classroom, and deeply engage parents in the learning process. The program provides training for teachers, students and their parents along with a free broadband-ready home computer loaded with educational software and 24×7 bilingual help desk suppo rt.

To date, CFY has served more than 50,000 families from 100 schools nationwide and has demonstrated significant impact on student achievement, student engagement, parental confidence, and broadband adoption.

POSITION DESCRIPTION

The Office Administration Associate must be a resourceful and highly responsible individual with a high degree of professionalism. The ideal candidate will have experience in an office management and high-level administrative support role within a small, fast-paced and entrepreneurial environment.

The Office Administration Associate reports to the Co-Director.

KEY RESPONSIBILITIES

Office Management

• Organize and maintain office
• Maintain inventory of office assets and office and program supplies
• Manage purchases of office and program supplies in compliance with federal procurement guidelines and in a timely manner
• Handle incoming mail within CFY process guidelines
• Manage visitor access to building, maintaining safety expectations (alarm and front gate)
• Occasional production and distribution of documents to regional staff
• Manage CFY-LA incoming email box and voicemail box
• Ensure existing and new employees have appropriate space, equipment, and supplies
• Serve as primary point of contact with appropriate CFY National Staff regarding IT (phones/computers/Internet), HR, Finance, and some outside vendors
• Prepare petty cash receipts for submission to National Office
• Ensure office orderliness and organization, maintaining common standards of professionalism and mutual respect (for local community, as well as stakeholders/clients) among all employees

Administrative Support

• Schedule and confirm appointments, internal meetings and manage conference room schedule
• Coordinate, schedule school interviews and facilities visits for partner schools
• Track and manage school fees collection process in conjunction with CFY's National finance team, keeping Program Managers informed of where schools are in the process
• Provide administrative and scheduling support to the Co-Director & Director of Programs
• Assist with one-off projects from the Co-Director
• Maintain an organized tracking system of tasks and projects
• Maintain confidentiality and handle non-routine information with sensitivity

General Team Responsibilities

• Attend at least one Family Learning Workshop per quarter, being flexible to fill varying roles
• Participate in CFY-LA weekly/monthly team meetings
• Attend training, including in-house training. Be prepared to discuss concepts learned in the class with team members, find ways to apply learning at CFY-LA
• Manage up, by being proactive and keeping manager informed of changing priorities
• Understand and communicate the mission to staff, clients, donors, and other stakeholders
• All other duties as necessary

Notes:

• This is a part-time position, working approximately 20-30 hours per week through the end of June, with the option to continue after June 30, 2013.
• During the school year, this position is primarily a Monday-Friday position with the occasional Saturday and with exceptions on most holiday weekends.

CANDIDATE QUALIFICATIONS

Required:

• Bachelor's degree
• Impeccable organization and project management skills
• Detail-oriented, energetic, independent
• Responsible and even-tempered demeanor, with high standards of performance
• Exceptional interpersonal and teamwork skills
• Engaging presence, with diplomacy, tact and good humor
• Excellent written and verbal communication skills
• Self-motivated with the ability to thrive under pressure and on deadline
• Capacity to simultaneously work on multiple tasks and projects, and the ability to set priorities
• Demonstrated flexibility when priorities change
• Expertise with Microsoft Outlook, Word, and Excel a must

Preferred:

• Two years work experience after college
• Experience assisting senior level managers
• Experience in a start-up environment
• Experience in the non-profit sector or in public schools
• Experience working with low-income communities

COMPENSATION

Compensation will be competitive and commensurate with experience.

Application Instructions

TO APPLY

Please send a resume and a thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position, and stating both your current compensation and how you heard about this opportunity, to jobs@cfy.org using the following conventions:

Subject line: Office Administration Associate

Cover Letter: yourfirstname_yourlastname_coverletter.doc

Resume: yourfirstname_yourlastname_resume.doc

Applications will be reviewed on a rolling basis. We will contact only those candidates whose professional experience meets our requirements. No phone calls please.

CFY is an equal opportunity employer and welcomes candidates from diverse backgrounds.