Posted on August 23, 2012

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Administrative Assistant, Planned Giving

Founded in 1906, AJC seeks to enhance the well-being of the Jewish people and Israel and to advance human rights and democratic values in the United States and around the world. In addition to its New York headquarters and Office of Government and International Affairs in Washington, D.C., AJC has regional offices and affiliates across the U.S. and overseas in addition to a multitude of global partnerships.

Among Jewish organizations, AJC is the preeminent leader in the global arena. With a presence in Belgium, France, Germany, India, Israel, Italy, Switzerland and Brazil, AJC’s network of relationships with, and access to, the key decision makers and thought leaders on every continent is unmatched. AJC is recognized by foreign leaders, the Israeli and U.S. governments as an effective and trusted interlocutor for Jewish issues, human rights and advocacy for democratic values. Today, AJC proactively tackles the greatest concerns of Jewish communities around the globe.

The Administrative Assistant for Planned Giving will report to the National Director of Planned Giving.

Position responsibilities include:

• Coordinate planned gift administration, including updating planned giving donor and prospects files, drafting acknowledgement letters to planned giving donors and maintaining list of donors for donor recognition society.
• Assist in the planning and coordination of internal and outside meetings, seminars and training sessions for colleagues and Regional Office Board members, and telephone briefings.
• Preparation of donors reports, queries and exports from donor database.
• Assist Director of Planned Giving with the development and preparation of donor proposals, marketing materials and mailings to support AJC’s Planned Giving Program.
• Assist Director of Planned Giving with donor relations and serve as liaison to lay leaders and members of AJC Planned Giving Committees and related Sub-Committees.
• Attend and participate in select Development evening events as requested by the AJC National Director of Development.
• Position includes handling of administrative matters relating to charitable trust and estate matters including tracking of bequests distributions.
• Provide general administrative support to Director of Planned Giving including answering telephones, email communications with donors and AJC staff, preparing written documents for donors, and professing gifts.

Qualifications:

• Bachelor’s degree required
• Applicant must possess good proof reading skills for letters and documents
• Position calls for a highly organized, ambitious individual with a desire to learn about Planned Giving and Development
• Proficiency with MS Word and MS Excel required. Experience with preparing Power Point presentations a plus
• Experience with Raiser’s Edge and Planned Giving software a plus
• Experience in Development for not for profit a plus
• Excellent written and verbal communication skills
• Excellent interpersonal skills, tact and diplomacy
• Well-developed organizational and time management skills
• Dependable
• Respect for and adherence to confidentiality is required
• Strong attention to detail and follow-through
• A self-starter, willing to take the initiative
• A team player as well as able to work independently
• Ability to work effectively under pressure
• Passion for the mission of AJC
• Willingness to occasionally attend meetings and programs outside of standard working hours

Application Instructions

Please submit your application to: https://ajchr.wufoo.com/forms/administrative-assistant-planned-giving/

AJC is an Equal Opportunity Employer