Posted on October 24, 2012

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Development Coordinator

Organizational Background and Mission

Founded in 1989, Urban Habitat (UH) builds power in low-income communities and communities of color by combining policy, advocacy, research, leadership development, and coalition building to advance environmental, economic and social justice in the Bay Area. UH applies a critical race and class lens to issues of transportation, housing, land use, planning, and community development, and offers a clear vision and agenda for the equitable development of the region.

Position Description

The Development Coordinator is a core member of Urban Habitat’s Development Team and is responsible for playing a lead role in grant writing, reporting, and overall grants management. UH has a wide range of foundation allies at the national, state, and local level. The Development Coordinator will work directly with UH’s President & CEO, Senior Director of Development, Management Team and staff to support funder cultivation and relationship building efforts, including regular correspondence, funder’s briefings, and face-to-face meetings. The Development Coordinator will also be a key player in the design and implementation of UH’s individual donor strategy, including individual donor solicitation letters and fundraising events. The candidate is a highly organized and effective team player with excellent writing and communication skills. Candidate must be able to manage and meet multiple deadlines in a fast paced work environment.

The Development Coordinator reports directly to the Senior Director of Development.

Essential Duties

Grants Management, Proposals, and Reports

• Maintain UH’s Grant Tracking System and work with President & CEO, Senior Director of Development, and staff to track and meet all deadlines.
• Research, develop, and write proposals and reports and work with Senior Director of Development on final submissions to ensure that all deadlines are met.
• Help implement and maintain cultivation plans for existing and new foundations and program officers, including background research, preparation for regular meetings, mailings and e-communications.
• Assist with the development and execution of UH’s annual fundraising plan
• Maintain and build UH’s database of foundation and donor contacts.
• Organize and maintain paper and electronic files and materials related to development and fundraising.
• Work closely with program staff to facilitate the production of Monthly Updates for all programs.
• Schedule and attend meetings with program staff to help inform the fundraising process, including the clarification of deliverables, collection of program accomplishments, and media coverage.

Individual Giving and Special Events

• Provide support for the direct mail, individual giving, special events, and electronic giving efforts.
• Help develop and implement an effective gift tracking and stewardship program for individuals, including drafting and mailing appeals, recording gifts, drafting and mailing thank you letters, and sending program updates.
• Maintain and work to improve the quality of donor information in Convio Common Ground database.

Other Development Work

• Work with Executive Assistant to help coordinate schedule of President & CEO and Senior Director of Development for donor and foundation meetings.
• Plan and implement relevant mailings, including those relevant to pre- and post-meetings (e.g., thank you letters and introductory materials).
• Other administrative items, as assigned.

Communications Work

• Assist in the production of funder-specific print, web, and social media content that describes Urban Habitat’s values, theory of change, core programs, and strategic initiatives, and highlights key organizational accomplishments.
• Assist staff with database-related tasks, as needed.

Job Qualifications

• Minimum of 3 years experience with a proven record in a grant writing/fundraising position.
• Excellent writing skills.
• Excellent workplan management skills, with demonstrated ability to prioritize and meet goals, define appropriate strategies, meet deadlines, and work independently.
• High level of proven leadership and ability to manage complex tasks in a timely and professional manner.
• Experience with database management, preferably Salesforce or Convio Common Ground.
• Commitment to issues of environmental, social and economic justice.
• Demonstrated ability to work effectively with people from diverse backgrounds.

Application Instructions
Applications will be reviewed on a rolling basis. Interested candidates should e-mail a cover letter, resume, two writing samples (development-specific samples are strongly preferred, i.e. one original grant proposal, one original grant report), and two references to: DevelopmentCoordinator@urbanhabitat.org.

Salary Range: Depending on experience. Generous benefits package including health, dental, and vision insurance, holidays, vacation, 401 K, and sick leave. This is a full time position that reports to the Senior Director of Development. Urban Habitat is an equal opportunity employer, and people of color are strongly encouraged to apply.