Posted on June 28, 2012

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Resource Development Operations Manager

The primary responsibility of the Resource Development Manager is to manage and direct all operational and administrative functions that support the projects, initiatives and annual giving of the Resource Development Department. The individual will serve to design, implement and run an internal operating network that ensures the effective attainment of goals for PENCIL's Annual Fund and Recruitment. This internal network includes data management, prospect management, project and event timeline management and fiscal and metric reporting. This position reports to the Vice President of Resource Development and will work closely with the Resource Development Team.

THE ORGANIZATION

Founded in 1995, PENCIL is a New York City-based education non-profit that inspires innovation and improves student achievement by connecting business leaders and public schools. Our programs share a common premise: by bringing together the best ideas, talent and resources across sectors, we can create real change in our schools.

The organization’s core program—the PENCIL Partnership Program—helps schools overcome some of the challenges they face by building and supporting customized relationships between private sector leaders and principals. The program provides a flexible yet structured way for members of the business community to leverage their unique expertise and resources to help meet school needs.

Partners collaborate in one or more of three impact areas: developing school leadership, building school capacity, and/or enhancing student learning. PENCIL supports these collaborations throughout the year with one-on-one technical assistance from a designated Partnership Coordinator, a library of materials outlining best practices, and a series of workshops and training events.

PENCIL also runs one of the city's largest high school summer internship programs, PENCIL Fellows. Through the program, PENCIL provides promising public high school students with the dynamic experiential learning experience they need to succeed in the workplace through career readiness training and a paid summer internship.

PENCIL also facilitates affiliate PENCIL Partnership Programs in several US cities. Based in the Flatiron district of Manhattan, PENCIL currently has a staff of 29 and a budget of $3.5 million. Visit www.pencil.org for more information.

Key Responsibilities Include:

• Coordinate the Annual Fund activities directed by the VP of Resource Development, including direct mail and annual giving activities and gift entry and acknowledgements
• Develop and execute improved systems and procedures that track the cultivation, stewardship and acknowledgement of gifts and grants
• Direct the project management of prospects and the respective research, cultivation, stewardship and solicitation strategies as led by development managers and VP of Resource Development
• Project manage fundraising and cultivation/recruitment events in collaboration with manager lead including the Annual Gala
• Coordinate and maintain calendars, timelines and key metrics for the organization's fundraising and recruitment activities, manage Resource Development projects, and provide support for the planning, execution, and monitoring of initiatives and results
• Support the VP of Resource Development in the project management of activities, materials and meetings with the President's Office, Board committees and other executive constituency groups
• Establish communication mechanisms to provide regular and effective status updates to all project stakeholders
• Provide support as needed to keep projects on time and successful, including scheduling internal and external meetings and preparing and submitting planning and impact documents and reports
• Write and create communications and materials to support individual initiatives as needed
• Support other activities as designated by the VP of Resource Development

The Resource Development Manager will carry out these responsibilities by aligning with other departments at PENCIL to maximize their contributions to these projects. This is an ideal position for an administrative assistant in a fundraising or development office who is seeking to grow.

Minimum Qualifications

2-3 years' experience in managing operating systems or complex project aspects in a n
• on-profit fundraising or development department or business
• Experience with Raiser's Edge and in creating and maintaining Project Management Reports a must
• Strong writing skills; must be able to craft correspondence for different audiences
• Prior experience in fundraising (2 or more years a plus)
• Demonstrated exceptional organizational and project coordination skills at fast-paced organization
• Acute attention to detail and excellent multi-tasking ability
• Proven relationship management and coordination skills
• Strong interpersonal and leadership skills
• Proficiency in Microsoft Office applications, and aptitude for those focused on project management (Word, Excel, Power Point, Project)
• Creative, proactive and solution-oriented
• Ability to stay calm under pressure
• Bachelor's degree

COMPENSATION

Compensation will be commensurate with experience and qualifications. Benefits include a generous health insurance plan, a retirement plan, as well as ample vacation and sick leave policies.

Application Instructions

Please e-mail a cover letter, salary requirements and resume to pencilopportunities@pencil.org with the subject line: “Resource Development Operations Manager.”

Applications will be accepted until the position is filled.

PENCIL is strongly committed to the principle of equal opportunity for all individuals. PENCIL will make all employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

Job Type: Development/Fundraising
Organization Type: Nonprofit Organizations