Posted on September 11, 2012

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Vice President of Business Operations and Finance

The Youth Leadership Institute (YLI) builds communities where young people and their adult allies come together to create positive social change. YLI is seeking an experienced and dynamic leader to oversee financial, administrative, and business development functions, systems, and services. Finance responsibilities include: budget development and oversight, fiscal process and accounting systems oversight, financial reporting and forecasting, and audits. Administrative responsibilities include: oversight and management of human resources, technology, policy development, and facilities. The vice president works with the chief executive officer on strategic business development initiatives, including overseeing the marketing and fulfillment of external training and consulting contracts and leading fundraising and grant writing and cultivation. The vice president provides staff support to the Finance Committee of the YLI Board of Directors, and is ultimately accounta ble to the board in the performance of financial duties. As with all of the positions at YLI, the vice president will work within and promote a team approach for guiding the framework and delivery of YLI’s mission. The vice president is also expected to work with high ethical and integrity standards and to lead these behaviors for the organization.

TO APPLY: Send a cover letter and resume to careers@yli.org with Vice President Business Operations and Finance in the subject line. Application review will begin immediately. The Youth Leadership Institute has a deep commitment to fostering equal opportunity in employment and encourages applications from individuals of diverse racial, ethnic, and cultural backgrounds, and representing all genders, ages, beliefs, and identities.

A. Responsibilities

1. Budget and Fiscal Operations

• Work closely with the executive team to oversee the annual budget, including developing, revising, and reporting on the budget
• Provide leadership in the development of budgets for proposals and contracts
• Maintain and continually improve a fiscal operations system that is suitable for the organization’s finances and grants and contracts and that supports the development and management of budgets and production of reports and analyses
• Ensure that the agency budget corresponds to grant and contract budgets, and that all line items are covered adequately by contract and grant sources

2. Financial Planning, Analysis, and Reporting

• Design and supervise accounting, audit, and internal control functions
• Develop and maintain accounting and fiscal management policies and procedures
• Prepare or oversee the preparation of financial statements
• Prepare financial reports for the board of directors
• Prepare financial reports for government agencies and foundations, to be submitted quarterly, semi-annually and annually or as needed
• Develop and monitor budget, cash flow projections, long-term financial plans and pro forma financial statements
• Monitor revenue projections

3. Audits and Compliance

• Research and remain informed about all applicable accounting and fiscal management laws, rules, and requirements, and work to ensure that the organization is in full compliance
• Work with external auditors to prepare and complete annual audits and tax filings and any periodic audits, including A-133 audits, in a timely manner

4. Funds and Investment Oversight

• Acting within the investment and banking policies established by the board, maintain custody of all funds, securities, property, and valuable documents
• Oversee investments and accounts, or investment consultants or firms, as determined by the board
• Provide regular reports of investments and accounts

5. Business Operations and Human Resources

• Oversee human resources policies and systems, including effective fringe benefits and staff development and performance evaluation
• Serve as the senior employee relations professional
• Oversee the development and maintenance of purchasing policies and procedures and maintain an adequate inventory of and security for YLI’s property and assets
• Develop uniform contract terms and procedures, maintaining contract records, and negotiating as necessary with funders and vendors to obtain favorable rates
• Negotiate and maintain adequate insurance coverage
• Ensure adequate disaster recovery, business continuity, and employee safety and security procedures
• Analyze the current technology infrastructure and scope out the next level of information technology and financial systems, and social media; provide strategic support and supervision for the contracted Information Technology Manager
• Develop and improve processes to build more efficient program structures and systems, including decision-making procedures, work plan monitoring, inter-program as well as inter-department communications and operations;

6. Business and Fund Development

• Provide the thought leadership around business modeling for focused program areas that maintains organizational and programmatic sustainability as well as creates balance between investment in systems and fundraising/revenue streams
• Promote YLI programs to other organizations, potential donors, and the general public, and cultivate sound relationships with foundations and other funders
• Oversee the development and fulfillment of annual fundraising plans and strategies, including overseeing the work of the development director
• Ensure the development of effective grant and contract proposals, and superior grant writing capabilities
• Working with CEO and Board of Directors and serving as staff liaison develop and improve comprehensive management tools that provide the feedback and data necessary for strategic decisions
• Establish metrics and measurements that will quantify performance against goals and operationalize the metrics dashboard, an internal organizational system for obtaining and reporting those metrics and measurements

B. Qualifications

• At least a Bachelor’s degree; advanced degrees or certifications preferred
• Strong financial leadership skills and proven experience in developing new business or revenue
• Knowledge of and experience with nonprofit financial accounting and systems, including compliance with A-133 audit standards
• Strong operational experience – ideally has worked in a senior management role or 10+ years in a socially responsible, key client/account and service focused multi-site/multi-state entity
• Has demonstrable experience in creating and driving the analytic framework for planning and managing organizational change in a highly entrepreneurial organization
• Has keen and exceptional ability to synthesize complexity; make informed decisions in ambiguous, uncertain situations; develop strategic alternatives and identify associated rewards, risks, and actions to lower risks
• Excellent people skills, with an ability to coach a dynamic and effective team on getting to the next level; sensitive to a strong organizational culture
• Skills should include organizational development, personnel management, budget and resource development, and strategic planning as well as demonstrated success developing and monitoring systems to manage both operations and programmatic work that involve high levels of collaboration
• Personal qualities of integrity, credibility and a commitment to the mission
• Knowledge of and experience with nonprofit board reporting
• Ability to thrive in a fast-paced, multi-faceted environment
• Ability to communicate effectively with organizations and funders
• Proven financial analysis, planning, and forecasting skills
• Experience working with diverse populations, styles and workplaces
• Computer skills: proficiency in Accounting Systems Software, Excel, Microsoft Word
• Flexibility, judiciousness, sense of confidentiality and sense of humor
  

Application Instructions

Send a cover letter and resume to careers@yli.org with Vice President Business Operations and Finance in the subject line. Application review will begin immediately.