Posted on October 30, 2009

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Special Events Coordinator

The Young People's Chorus of New York City (YPC), resident chorus of the 92nd Street Y, Jazz at Lincoln Center and WNYC Public Radio, is a world renowned and award-winning choir specializing in music education for young people in New York City's five boroughs. YPC's mission is to provide children of diverse abilities and ethnic backgrounds with a unique program of music appreciation and choral performance that seeks to fulfill each child's musical potential, while creating a model of artistic excellence and harmony that enriches our community.

Position Overview

The Special Events Coordinator (SEC) coordinates the planning, development, implementation, and wrap-up of all YPC fundraising and cultivation events, with a primary focus on its signature event that includes a concert, award dinner, and auction. S/he generates revenues through ticket sales and supports the chief executive, development staff, board members, and committees in securing sponsorships and donations. S/he also maintains all records and processes all financial transactions for his/her function.

General Position Responsibilities:

• Assist in developing event goals and support YPC's planning for all events.
• Create and maintain the calendar of fundraising and cultivation events.
• Develop, manage, and implement event action plans by function with established benchmarks, timelines, and point persons, and report on progress.
• Interact with vendors, volunteers, partners, guests, honorees, and donors.
• Support Development staff and volunteers in securing sponsorships and other donations.
• Help coordinate involvement by YPC departments and vendors in producing events.
• Develop, maintain, and update standard operating procedures for areas of responsibility.
• Coordinate the production of and help draft and/or edit all materials including bios, presentations, acknowledgement letters, invitations, advertisements, journal/program and other publications, and auction website; also draft speeches/remarks.
• Collaborate with the Communications Specialist to develop publicity materials.
• Coordinate guest/attendee relations.
• Create and maintain all guest lists and assist with seating arrangements.
• Develop and maintain a database for electronic tracking and registration for events.
• Handle the acknowledgement process for events' donations.
• Maintain hard copy and electronic files and databases, develop and produce financial and other event status reports, and process check requests, purchase orders, and other event-related fees. Assist with monthly reconciliations with the general ledger.
• Other responsibilities, as assigned.

Qualifications/Requirements:

• Bachelor's degree or a combination of education and experience.
• 5-plus years of experience in special events coordination or equivalent combination of education and experience.
• Proven ability to work independently as well as in teams.
• Superior attention to detail.
• Exemplary time management and communications (oral/written) skills.
• Experience with Microsoft Access or with an Access-based donor software program.
• Knowledge of the NYC arts/youth funding community a plus.

Core Competency Requirements:

• Solid integrity and high standards for quality.
• Ability to multi-task.
• Pro-active approach, flexibility, sense of humor, and positive attitude.
• Ability to work well with different personalities and be sensitive to special needs of volunteers.
• Ability to learn new procedures on the job without formal training.
• Capacity to meet deadlines, and willingness to push limits of existing abilities of the department to meet changing needs.
• Ability to work calmly within a high-pressure and fast-paced environment.

Desired:

• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of students.
• Pro-active and creative in seeking out solutions to challenges that arise with each project.

Compensation:

The YPC offers an attractive compensation package, which includes a competitive salary.

To Apply:

Please send your cover letter, two writing samples and resume to:

Careers at YPC (Req. ID# 009-10-03)
Young People's Chorus of New York City
In Residence at the 92nd Street Y
1395 Lexington Avenue
New York, NY 10128
Fax: (212) 289-6918
E-mail: careers@ypc.org

Find out more by visiting the organization's web site»

Job Type: Development/Fundraising
Organization Type: Nonprofit Organizations