Posted on October 29, 2009

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Office Services Assistant

Assist in all aspects of office services for headquarters and the field offices

Duties & Responsibilities:

• Process orders for pantry supplies, toner, janitorial supplies, light bulbs, HVAC filters, bulb and e-waste recycling and supplies for copiers, mail machines and faxes and other supplies as needed
• Troubleshoot problems and repairs for telephones, copiers, faxes, coffee and soda/snack machines
• Keep contact calendar updated
• Copy and fax as needed, review bills, submit invoices to accounting with purchase orders
• Weekly walk through building to ensure cleaning and building standards are met-log deficiencies in cleaning and maintenance
• Maintain inventory lists of maintenance contracts for all equipment-phones, copiers, mail machines
• Update and maintain National and Field Office copy counts and yearly budget requests
• Maintain list and follow up with office maintenance for building engineer and mechanic
• Open and route mail
• Take phones messages for department
• Set up conference calls, complete minor voicemail and phone software changes
• Log purchasing information in software
• Research products on the Internet
• Assist with LEED-EB documentation for cleaning, recycling and purchasing
• Other projects as needed

Knowledge, Skills, and Abilities:

• Excellent filing skills
• Proficient in Microsoft Word and Excel
• Good writing and communication skills
• Able to multi-task in a fast pace environment
• Highly organized and detail oriented
• Able to interact with all levels of staff
• Able to research on the Internet
• Basic math skills to check invoices and average numbers
• Reading comprehension skills needed to understand quotes, invoices, business literature
• Able to think clearly and provide a calm, clear headed manner during emergencies or high level priorities

Education and Experience:

• HS graduate, college preferred
• Experience working in an office environment with copiers, faxes, phones

To Apply: Please forward resume and cover letter to:

E-mail: pakhr@ajc.org

Find out more by visiting the organization's web site»

Job Type: Administration
Organization Type: Grantmaking Public Charities