Posted on November 22, 2012
Christensen Fund - Grants Associate
The Christensen Fund (www.christensenfund.org) is a fifty-year old endowed foundation in Northern California with a long history of funding the arts, environmental conservation, and education. Since 2002, the foundation has focused its mission around biocultural diversity (the intersection of people, landscape, culture and ecology). Grant programs mostly support local initiatives in five priority regions around the world, which have unique heritage and are likely to play an important role for sustaining planetary diversity. Our regions currently include the African Rift Valley from Ethiopia to Northern Kenya, Central Asia, Melanesia, the Greater Southwest (US Southwest and Northwest Mexico) and Northern Australia (transitioning). Complementing grant making in the regions, Christensen seeks to build knowledge and practice worldwide around its mission focus through its Global Program. The successful candidate will be joining a foundation with a unique institutional culture that deeply values diversity and creativity.
The Grants Associate will be joining the Grants Administration team which is responsible for working with grantees and Program Officers on the projection of grants, the gathering of required proposals and grant-related documents and for performing due diligence review of these documents – specifically this position will initially work with the Central Asia and Bay Area programs. The Grants Associate will work with Program staff to ensure reporting compliance of grantees. This position reports to the Manager of Grants Administration.
Establishment and Maintenance of Best Practices
- Ensures compliance with the Fund’s Grantmaking policies and procedures
- Contributes on designing information and process flows, from proposal intake to grant file maintenance.
- Maintains high degree of data accuracy and integrity
- Works with in-region staff where appropriate
Pre-grant and Grant Processes
- Coordinates with Program staff to prioritize applicants for funding and maintain deadlines for proposals and reports to meet the Fund’s Grantmaking and grant administration goals.
- Works with Program staff to maintain workflow of grantmaking
- Reviews proposal documents in preparation for grant consideration
- Responds to grantee's inquiries regarding status of request, grant agreement and payment procedures
- Sends and reviews agreement materials to grantees including bank information in preparation for grant payment
Grant Modifications and Report Monitoring
- Monitors grantee reporting requirements by coordinating with program staff for timely review of reports including sending grantees early reminder and/or overdue grant report letters
- Records reports received and prepares formal acknowledgement letter.
- Reviews requests for and prepares grantee audit confirmation letters, and grant modification approval letters.
- Creates and maintains grant electronic files that meet legal, auditing and foundation requirements
- Answers and/or refers applicants and/or grant inquiries
- Drafts routine correspondence including declines
- Updates grantee information in database
- Undertakes special projects as assigned.
Other duties from time to time, as needed.
Skills and Qualifications Required/Desired
- A Bachelor’s degree or equivalent combination of educational and work experience
- 2-4 years grants administration, paralegal, or similar relevant experience
- Impeccable attention to detail and demonstrated strong data analysis and writing skills
- Up-to-date knowledge of current Grantmaking due diligence and compliance trends
- Substantial understanding of financial information in statements and budgets
- Strong document management and quality control, written, verbal, organizational and creative problem-solving skills
- Familiarity with Grantmaking database applications
- Flexibility. This position has a variety of tasks assigned; some more urgent than others. Re-prioritization may be necessary.
- Must have a positive attitude, good sense of humor, curiosity, resilience, flexibility, and resourcefulness.
- Cross cultural in understanding and perspective, aware and appreciative of differing worldviews and the ability to communicate with the wide variety of humble, brilliant, eccentric, wise and practical people who comprise our grantees and staff.
- Intermediate experience with MS Office suite or similar, including spreadsheets (i.e. Excel)
- Fluency in Russian is highly desirable.
- Familiarity with the Fund’s working regions, and/or experience in international Grantmaking preferred.
- Given the foundation’s mission and working environment, a propensity towards cultural arts expression and cultural and biological diversity is desirable.
Position requires minimal lifting (up to 25 lbs.), mostly deskwork.
Salary will be commensurate with the experience of candidate and norms in the field. Christensen offers an excellent benefits package. This is a local San Francisco Bay Area hire and will not have relocation assistance.
The Christensen Fund is an Equal Opportunity Employer.
Please submit a cover letter, resume, and salary expectations electronically to: firstname.lastname@example.org by December 10, 2012. Review of credentials will begin immediately. Qualified candidates will be contacted. We seek to have someone in place by January 2013. Principals only. No phone calls please.