Posted on August 16, 2012

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Associate Manager, Grants Administration

Responsibilities:

Under the direction of the Director of Foundations and Government Grants, writes proposals and reports and handles other aspects of government agency stewardship. Assists library divisions in the management of grant-funded projects, including both program and budget components, and ensures compliance with grant requirements. Composes donor correspondence, conducts prospect research and assists in development of solicitation strategies for major government grants. Performs related duties as required.

The Grants Administrator is responsible for:

• Developing and writing grant proposals and reports for projects at NY Public Library;
• Managing the Library’s State formula aid process (non-competitive) and other directed funding, in partnership with Government Relations staff. Collecting and reviewing data, preparing grant performance and financial reports for state, city, and federal agencies, in conjunction with other Library offices;
• Monitoring project budgets, reconciling expenditures and projected expenses, in conjunction with the accounting and budget offices, and submitting budget modification requests;
• Coordinating grant proposal details with external organizations as well as internal staff; and facilitating grants management with these entities once a project is awarded;
• Ensuring compliance with grant requirements, in cooperation with NYPL’s accounting, purchasing, and counsel’s offices;
• Assisting in the development of contractual and/or MOU language for further review by library staff;
• Providing general support to the Development Office and performing additional duties and special projects as needed or assigned.

Qualifications:

• Bachelor’s degree from a four-year college or university or equivalent combination of education and experience;
• 3-5 years' experience at minimum in relevant field;
• Demonstrated knowledge of City, State and Federal Government grant-funded programs;
• Excellent organizational skills and ability to handle multiple projects simultaneously;
• Successfully demonstrated grant management experience, preferably to government agencies;
• Experience in project management;
• Strong interpersonal, oral and written communication skills;
• Ability to work effectively with a diverse and decentralized staff;
• Strong computer skills, including Microsoft Excel and Word;
• Experience with Raiser's Edge database management preferred;
• Understanding of non-profit organizations and public libraries strongly preferred.

To Apply: Apply online: https://jobs-nypl.icims.com/jobs/6986/associate-manager%252c-grants-administration/job