Posted on November 2, 2009

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HR/Administration Manager

Trace Foundation is a non-profit organization headquartered in New York City. The Foundation funds and implements initiatives aimed to find sustainable ways to meet the challenges of Tibetan communities of Western China while respecting traditional ways of life. The Human Resources/Administration Manager working with senior staff, is responsible for management of Trace Foundation’s human resources and administration functions. Manages all aspects of the human resources function, including recruitment and staffing, compensation and benefits, performance management, employee relations, employee communications, policy and procedure development and legal compliance.

The HR/Administration Manager reports to the Executive Director.

Key responsibilities:

• Works with Executive Director and other key staff members to Develop policies, procedures, programs and practices that support Trace Foundation’s goal to become a premier employer.
• Works with senior staff members to assess position requirements and identify recruitment needs.
• Manages a full-cycle recruitment process including position description creation or revision, ad placement resume screening, interview scheduling and coordination, establishment and maintenance of recruitment files and records related to the recruitment process, professional reference checks, create and maintain all records related to the recruitment process.
• Works with senior staff to identify and hire seasonal staff (e.g. interns, contract personnel, etc.).
• Maintains position description database on all current Trace Foundation positions. Works with senior staff to create new PD’s as needed; as well as update existing descriptions as required. Ensures the most current descriptions are reflected in the database.
• Ensure interviews are conducted in accordance with local and federal employment laws.
• Develops, implements and manages Trace Foundation’s compensation program. Conducts research on compensation trends and programs as needed. Manages Trace Foundation’s participation in local, international and industry compensation surveys to create reference sources for competitive pay.
• Conducts an annual compensation reviews; comparing Trace Foundation to its relevant market. Makes recommendations to senior management on annual merit budget, merit and incentive guidelines and pay structure adjustments based on market data.
• Develops presentations to communicate program changes to management and staff as necessary.
• Prepares ad hoc analysis of compensation data at the request of management.
• Manages Trace Foundation’s benefits programs. Conducts research on benefits trends and programs as needed.
• Conducts an annual benefits program review; works with Trace Foundation’s insurance broker to review plan provisions; Makes recommendations to Executive Director regarding revisions or additions to plan, annual program costs, employer and employee contribution levels, cost-reduction measures, etc.
• Manages the annual open enrollment process. Develops presentations to communicate program changes to management and staff as necessary.
• Implements and manages the organization’s annual performance management process.
• Trains management staff on proper administration of performance management system, conducts on-going training for new management staff and staff employees as needed.
• Manages employee relations (E/R) practices that support the resolution of E/R issues in a manner that treats employees equitably and serves the best interests of the organization
• Counsel employees regarding complaints and grievances
• Maintains current knowledge of and reference sources for applicable employment laws.
• Works with senior staff on the Development and implementation of Trace Foundation’s policies and procedures. Manages the revision and communication of policy and procedure changes, as well as the documentation and dissemination of personnel and procedures manuals, employee handbooks, etc.
• Work with the controller on creation and management of administrative budget
• Liaise with outside vendors.
• Coordinate and expedite maintenance and repairs of office facilities.
• Assist other staff members with administrative needs of the foundation

QUALIFICATIONS AND SKILLS

Candidate must have:

• Minimum 5 years experience working in Human Resources
• At least three years experience working with non-profit organizations
• BA/BS degree (or equivalent) in HR/Administration management;
• Knowledge of applicable employment laws, wage and salary rules and regulations
• Ability to operate in fast-paced work environment;
• Proficient in English;
• Excellent communications skills;
• Excellent Computer skills
• Ability to multi-task and prioritize;
• Work well in a multi-cultural, multi-lingual environment
• Strong organizational skills, and commitment to a high quality and timely work product
• Ability to work independently as well as part of team
• Excellent interpersonal and communication skills
• Strong professional ethics

Salary: Based on experience

To Apply: Email cover letter including salary history and résumé to jobs@trace.org. Attn: HR/Administration Manager

Vinh Do
Recruiter
Global Recruitment Specialists
7103 Third Avenue PMB 327
Brooklyn, NY 11209
Tel: (917) 520-1928
Fax: (718) 238-1807
E-mail: vinhdo@globalrecruitment.net

Find out more by visiting the organization's web site»

Job Type: Senior Management
Organization Type: Nonprofit Organizations