DEADLINES

FEBRUARY 1 - for a spring Trustee meeting.

• Topics: Arts and Culture, Community and Environment, Capital

• Topics: Emergency Services, Youth, Health, Hospital Morale, Professional Associations

Proposals sent by mail must be postmarked on or before the deadline date.

We strongly encourage that proposals be sent in advance of the deadline, although no sooner than two months prior to the appropriate deadline.

There will be no exceptions made for late proposals.

PROPOSAL REQUIREMENTS AND ATTACHMENTS

COVER SHEET

All grant applications must have a Prince Charitable Trusts cover sheet. This is to be the top sheet of the proposal and should be filled out in Times New Roman font no smaller than 11 point. To download the cover sheet in Microsoft Word format, click here. If you need to have a copy mailed or e-mailed to you, please contact Diane Glover, Grants Manager, at dglover@princetrusts.org or (202) 728-0646.

FUNDING FOR FIRST TIME APPLICANTS AND/OR NEW PROGRAMS/PROJECTS:

These requirements apply to organizations that have received no previous grants from Prince Charitable Trusts, or are applying for support of programs or projects not previously supported by the Trusts, or returning after the required three year period of not seeking support from the Trusts: Organizations should make their funding requests in writing, utilizing the revised Common Grant Application Format of the Washington Regional Association of Grantmakers. For the Revised Common Grant Application Format, go toWashington Grantmakers .

DOWNLOAD ADOBE ACROBAT READER

• For Section III. Finances — Revenue Categories: Please also include a list of foundation support for your organization (and/or project) that indicates the name and amount received from each foundation during your previous fiscal year.
• For Section IV. Required Attachments: Please submit one copy (the original) of the complete application. However, please submit two (2) copies of your organization’s tax exempt status letter along with the application to the Washington, DC office only.

Current grantees of Prince Charitable Trusts who are applying for continued support of programs, projects, or general operations should follow these guidelines.

SECTION I: Progress on Current Grant

1. Objectives, Accomplishments, and Problems
   • Restate the objectives of the current program/project
   • Describe program activities that have been implemented, thus far, and how these are contributing to achievement of the program’s objectives.
   • What are the principal accomplishments of the program thus far?
   • Have there been any problems encountered in carrying out the original (or modified) plans for the program?
   • Did any changes occur in key program personnel since the grant was awarded? If yes, describe these changes and their effect on how the program will
2. Finances
   • Summarize program expenditures to date, in accordance with the approved budget from the original proposal. Please include a detailed description of how the Trusts’ funds have been spent thus far. Describe and justify any line-item budget changes. Did you receive other sources of funding for this program not previously mentioned?

1. Objectives for Coming Year:
   • Briefly describe the objectives of the program or project for which you are requesting continued support. How are these objectives consistent with or revised from last year’s objectives?
2. Implementation
   • A description of the renewed program, including specific strategies that will be used and activities that will be implemented.
   • A plan for evaluating the proposed program (including measurement of the program objectives described earlier). Please include a description of the evaluation methods, including who will conduct the evaluation and qualifications of the evaluator(s).
   • A plan for sustaining the program into the future, including a projection of anticipated Prince support in future years.

• A line-item budget, with corresponding dollar amounts, specific to the amount being requested.

1. Two copies of the IRS determination letter stating your organization is exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code and is classified as a public charity under Sections 509(a)(1) or 509(a)(2). If the letter does not specifically describe your organization as 509(a)(1) or 509(a)(2), separate confirmation from the IRS or your attorney must be included.
2. A copy of the organization's latest annual report or audited financial statements.
3. A copy of the organization's operating budget for the current and previous fiscal years.
4. A list of the organization's Board of Directors
5. A list of the organization's foundation and/or corporate support for the current and previous fiscal year (with corresponding dollar amounts for each).

SUBMITTING PROPOSALS

Please submit one copy of the proposal, including attachments to the Washington, DC office. Narratives should be no longer than 8 – 10 double-spaced pages, using 12 point fonts and 1" margins.

The deadlines for proposal submissions in 2008 and 2009 are:

• Spring, 2008: Friday, February 1, 2008
• Fall, 2008: Tuesday, September 2, 2008
• Spring, 2009: Monday, February 2, 2009
• Fall, 2009: Tuesday, September 1, 2009

DESCRIPTION OF THE PROPOSAL REVIEW PROCESS

• Within one week after a deadline for submitting a proposal, organizations will be informed by e-mail that their proposal has been received.
• Within 6 weeks after a deadline for submitting a proposal, organizations will be informed by letter regarding the status of their request.
• For all proposals accepted for further consideration, organizations will be contacted for follow-up information and/or a site visit.
• Within 4 months after a proposal has been accepted for further consideration, the Board of Trustees will meet and organizations whose proposals were reviewed by the Board will be informed in writing as to whether or not their request was approved.

DURATION OF FUNDING

The Trusts' general policy is to provide support to an organization for a maximum of 5 consecutive years. In the fifth year of funding, you will be notified that you are receiving a “final grant” and the date when you are eligible to re-apply will be stated.

Organizations are then requested to "take a break" from submitting a proposal for the next 3 years. After 3 years the organization again is eligible to submit a proposal. We recommend checking this website before submitting a proposal after a break to be sure that the guidelines and areas of interest have not shifted.

WHAT WE FUND

• The Trusts make grants only to charitable organizations that are exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code and are classified as public charities under Sections 509(a)(1) or 509(a)(2). The Trusts do not make grants to individuals.
• The Trusts do not fund projects that promote or proselytize any religion. While we do fund the projects of faith-based organizations, those projects must be secular in nature.
• The Trusts do not fund organizations that discriminate on the basis of ethnicity, race, color, creed, religion, gender, national origin, age, disability, marital status, sexual orientation, gender identity, or any veteran's status.

Proposals should be addressed to the following:

Kristin Pauly
Managing Director
Prince Charitable Trusts
816 Connecticut Avenue, NW
Washington, DC 20006